The Procurement and Documentation Senior specialist at TSFE is responsible for managing procurement operations and documentation processes in line with the instructions and strategic guidance of the Procurement and Administration Director.
This role ensures that procurement activities are carried out efficiently, transparently, and in full compliance with TSFE's internal policies and regulatory standards. It involves responding to procurement requests from various TSFE departments, while also developing sourcing strategies, maintaining strong vendor relationships, and negotiating contract terms in close coordination with the Legal Team.
Moreover, the Candidate is accountable for maintaining accurate and well-organized procurement documentation including contracts, purchase orders, and invoices.
In addition, the Procurement and Documentation Senior Specialist works collaboratively with internal stakeholders to ensure alignment with budget forecasts and project timelines, while proactively monitoring procurement activities to support cost control, operational efficiency, and strategic procurement goals across TSFE.
Roles & Responsibilities
- Develop, review, and implement procurement policies and procedures as instructed by the Procurement and Administration Director, ensuring alignment with TSFE objectives and compliance with applicable regulations.
- Build, maintain, and regularly update a comprehensive vendor database, ensuring that all vendors meet established standards for quality, reliability, and performance.
- Negotiate with suppliers to secure the best value in pricing, contract terms, and service-level agreements (SLAs), ensuring alignment with current market rates.
- Collaborate with TSFE Legal Team to review and finalize contract terms, ensuring all agreements are clearly documented, monitored, compliant with legal requirements and TSFE standards.
- Monitor and assess supplier performance based on key performance indicators (KPIs) such as responsiveness, product and service quality, delivery timelines, and pricing. Report findings and performance evaluations to the Procurement and Administration Director and initiate corrective actions as needed to address any performance gaps.
- Manage the issuance of Purchase Orders for procurement requests from all TSFE departments, oversee delivery schedules, and collaborate with the Finance team to ensure accurate and prompt vendor payments.
- Ensure full compliance of all procurement activities with applicable internal policies.
- Collaborate with TSFE internal departments including Finance, Operations, Human Resources, Investment, Legal, and Real Estate under the guidance of the Procurement and Administration Director to accurately assess procurement requirements, ensure alignment with budget forecasts, and support TSFE's strategic goals.
Education, Qualification & Work Experience
- A bachelor's degree in business administration, Management, Finance, Accounting or a related field.
- Demonstrated attention to details, ability to follow procedures, meet deadlines and work independently and cooperatively with TSFE team members.
- Advanced written and oral communications skills. Must be adept at writing and editing quarterly and annual reports for internal and external stakeholders.
- Good computer skills, including excellent knowledge of Microsoft Office applications, particularly Excel.
- Excellent command of Arabic and English, both written and verbal.
- Ability to draft professional correspondence and reports in both languages.
- 4 to 5 years of experience in a similar position
