Job Role:
A dedicated startup is being formed to industrialize and scale a secure, AI-enabled, multi-source decision-support software offering. The platform is a multi-sensor fusion and agentic AI solution connecting to diverse data sources (for example geospatial layers, imagery, video, and other operational signals). This role will support the delivery of a scalable product and contribute to establishing the processes, standards, and collaboration practices required for sustainable growth.
Own the operational backbone for purchasing, vendor onboarding, and finance coordination in a fast-moving tech environment. Ensure speed with control: clean paperwork, compliant processes, and real-time visibility on commitments and spend.
Job Responsibilities:
- Coordinate PR and PO lifecycle end-to-end: creation support, approvals follow-up, and status tracking
- Maintain vendor onboarding pack: KYC, banking, compliance documents, NDAs where required
- Support contract and SOW logistics: consolidate inputs, manage versions, route for review with Legal and Procurement
- Track procurement pipeline: lead times, blockers, risks, and escalations
- Track commitments and spend vs budget by team, project, and cost category
- Coordinate invoice flow: PO match, delivery confirmation, approvals, and payment follow-up
- Maintain evidence packs for audits: approval trails, quotes, and correspondence
- Support recruiting operations from an ops angle: onboarding readiness, equipment and access requests
- Operate in startup mode: flexible, solution-oriented, and able to prioritize speed and impact
Qualifications and Experience:
- 3+ years in procurement operations, finance operations, or PMO operations
- Experience in technology, R&D, or startup environments is a plus
- Tools (examples)
- ERP/procurement tools (as applicable)
- Excel/Sheets and document repositories (SharePoint/Drive)
- Teams/Email
- KPIs
- Cycle time from request to PO
- Invoice aging and on-time payments
- Visibility and accuracy of commitments and spend tracking
- Compliance errors and missing documentation (target zero)
- Vendor onboarding turnaround time
