Procurement Manager - Retail Fit out

The Procurement Manager will lead and manage the full procurement function for retail fit-out projects, overseeing sourcing strategy, supplier management, cost control, and procurement operations. This role requires close collaboration with internal stakeholders to ensure timely procurement of high-quality materials and services while optimizing costs and maintaining compliance with company policies and project timelines.

Key Responsibilities

• Lead and manage the end-to-end procurement process for all projects, from planning and sourcing through purchase, delivery, and close-out.

• Review, approve, and oversee material requisitions (MRs) in line with approved project budgets and timelines.

• Develop and implement procurement strategies to optimize cost, quality, lead time, and supplier performance.

• Evaluate, shortlist, and manage suppliers and subcontractors, ensuring compliance with technical, commercial, and quality requirements.

• Negotiate pricing, contracts, lead times, and payment terms for materials and subcontracted works (e.g., metal fabrication, acrylic works, printing, specialized finishes).

• Approve and issue purchase orders (POs) and ensure accurate documentation and internal communication.

• Monitor and track material procurement status from order placement to delivery at factory or project sites.

• Coordinate closely with design, production, estimation, finance, and project management teams to align procurement activities with project needs.

• Identify alternative materials and suppliers to improve cost efficiency, availability, and lead times without compromising quality.

• Oversee procurement budgets and cost control, ensuring alignment with approved project financials.

• Prepare procurement reports, forecasts, and cost analyses for senior management review.

• Manage supplier performance, maintain and enhance supplier databases, and conduct supplier audits or site visits as required.

• Ensure timely submission of payment requests to Finance and senior management with complete and accurate documentation.

• Oversee procurement approvals in line with company policies and governance standards.

• Ensure continuity of production by coordinating procurement-related machine maintenance and critical material availability.

• Lead, guide, and support the procurement team (if applicable), ensuring best practices and continuous improvement in procurement processes.

Requirements