Jop Purpose:
To provide cost effective & timely Procurement of Goods & services in accordance with the company Policy and Procedures.
Job Description:
Operations (Daily Tasks)
- Daily monitoring of assigned requisitions to be converted into draft Purchase Orders (POs) within a maximum of 2 days.
- Review purchase requisitions prior to commitment to ensure items are not already in stock.
- Source, select, and negotiate the best purchasing packages in terms of quality, price, terms, delivery, and services with suppliers.
- Prepare and process purchase orders and related documents in accordance with company policies and procedures, to be released within a maximum of 7 days from the requisition assignment date.
- Monitor overdue and urgent purchase orders by performing regular and timely expediting, with daily ETA updates.
- Maintain and build highly ethical relationships with preferred suppliers and analyze supplier performance.
- Raise and enter all purchase orders into the ERP system.
- Commit company purchase orders in a competitive environment to maximize commercial advantage.
- Arrange advance payments and due payments with the payments/accounts team and suppliers in line with company policies and procedures.
- Coordinate with logistics and customs teams for urgent or delayed shipments.
- Coordinate with logistics for the collection and delivery of orders.
- Reconcile accounts-related queries as required.
- Follow up on NCR orders and ensure rejected or unsafe items received are returned to the supplier immediately.
- Maintain purchasing document records in an orderly and easily retrievable manner (soft and hard copies).
- Coordinate with end-user departments and suppliers within the purchasing scope for assigned projects.
- Handle daily requests and inquiries from supervisors, end users, and suppliers.
Reporting
- Issue and discuss expediting reports with the supervisor.
- Issue and discuss overdue reports with the supervisor.
- Issue and discuss ETA site reports with the supervisor.
- Issue and discuss the validity of purchase orders older than six months.
- Register savings in the savings report.
Job Requirements
Minimum Qualifications
- Bachelor's degree in commerce or engineering.
- English proficiency level.
- Background or studies in Supply Chain Management.
Minimum Experience
- Minimum of 3 years of experience in the same or a similar position.
Job-Specific Skills
- Time management.
- Negotiation skills.
- Sound judgment and decision-making ability.
- Relationship-building skills.
Generic Skills
- Strong team player.
- Proficiency in Microsoft Office applications.
- High attention to detail.
- Ability to work under pressure and tolerate stress.
- Adaptability and flexibility.
Job Location & Accommodation
• Sukari Gold Mines, Red Sea – Marsa Alam
• Roster and accommodation as per site policy
• Home-to-site transportation provided
• Full accommodation and well-being facilities provided
