Procurement Officer Construction / Facilities Management

Job Purpose:

We are looking for a proactive and detail-oriented Procurement Officer with a minimum of 5 years of experience to support procurement operations (Construction / Facilities Management). The role involves sourcing suppliers, obtaining quotations, issuing purchase orders, coordinating deliveries, maintaining procurement records, and ensuring compliance with company policies and procurement procedures.

Key Responsibilities:

• Source suppliers and obtain competitive quotations for materials, equipment, and services.
• Prepare and issue Requests for Quotation (RFQs) and evaluate supplier proposals based on price, quality, delivery timelines, and technical compliance.
• Create and process Purchase Orders (POs) ensuring all supporting documentation is complete and accurate.
• Coordinate with suppliers regarding order confirmations, delivery schedules, and required documentation.
• Monitor order progress and follow up on deliveries to ensure materials are received on time.
• Maintain accurate procurement records, supplier databases, quotations, contracts, and purchase orders.
• Collaborate with internal stakeholders to clarify specifications and procurement requirements.
• Support supplier registration, evaluation, and performance monitoring processes.
• Ensure purchased goods and services meet company standards and technical requirements.
• Track procurement activities and provide regular status updates to relevant departments.
• Liaise with Finance regarding invoices, supplier documentation, payment terms, and invoice reconciliation.
• Support contract administration and maintain proper document filing systems.
• Assist in resolving supplier issues, including shortages, claims, damaged deliveries, and quality concerns.
• Maintain confidentiality of pricing, contractual terms, and commercial information.
• Ensure all procurement activities comply with company policies, ethical standards, and applicable regulations.

Required Qualifications & Experience:

• Bachelor's degree in supply chain management, Business Administration, Procurement, Logistics, or a related field.
• Minimum 5 years of procurement experience, preferably within engineering, construction, manufacturing, industrial, or corporate environments.
• Proven experience in vendor sourcing, RFQ management, purchase order processing, and supplier coordination.
• Experience working with ERP systems such as Oracle, SAP, IFS, Microsoft Dynamics, or similar platforms.