Procurement Officer

Job Summary:

We are looking for an Administration & Procurement Coordinator to support daily administration, procurement, sales support, supplier coordination, and project activities.

The ideal candidate must have hands-on SAP experience, with practical knowledge of Purchase Orders, Sales Orders, supplier quotations, procurement coordination, delivery documentation, and administrative support.

Candidates with experience in trading, construction, engineering, MEP, logistics, supply chain, or project-based companies are preferred.

Key Responsibilities

• Manage daily administrative tasks and prioritize workload to meet deadlines.

• Prepare, process, and follow up on Purchase Orders (PO) and Sales Orders (SO) using SAP.

• Support procurement activities, including obtaining, comparing, and evaluating supplier quotations.

• Coordinate with suppliers regarding quotations, purchase orders, product availability, order status, and delivery schedules.

• Follow up with suppliers to ensure timely delivery of goods and services.

• Prepare client quotations, commercial proposals, and related documents.

• Prepare and manage Delivery Notes and delivery schedules.

• Maintain accurate records of Purchase Orders, Sales Orders, quotations, invoices, delivery documents, supplier information, and correspondence.

• Respond to customer inquiries through phone and email in a professional and timely manner.

• Coordinate with Sales, Procurement, Finance, Warehouse, Logistics, and Project teams.

• Monitor pending purchase orders, sales orders, quotations, and deliveries.

• Provide administrative and operational support to the department and project teams.

• Maintain accurate documentation and update transactions in SAP and other company systems.

• Prepare reports, spreadsheets, correspondence, and other administrative documents as required.

Requirements

• 3 to 5 years of relevant experience in Administration, Procurement, Purchasing, Sales Administration, Sales Support, Logistics, or Supply Chain.

• Hands-on experience with SAP is required.

• Experience processing Purchase Orders and Sales Orders in SAP is highly preferred.

• Practical experience in procurement and purchasing activities.

• Experience obtaining and comparing supplier quotations.

• Experience coordinating with suppliers, vendors, customers, and internal departments.

• Strong knowledge of Microsoft Excel, Word, and Outlook.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking skills.

• High attention to detail and accuracy.

• Ability to manage multiple tasks and meet deadlines.

• Ability to work independently and as part of a team.

Preferred Experience

• Administration and Procurement

• SAP ERP

• SAP Procurement

• SAP Sales

• Purchase Order Processing

• Sales Order Processing

• Supplier Coordination

• Vendor Management

• Procurement Support

• Sales Support

• Customer Service

• Logistics Coordination

• Supply Chain Support

• Delivery Coordination

• Quotation Preparation

• Order Processing

• Project Coordination

• Inventory Coordination

• Document Control

Preferred Industry Experience

• Trading

• Construction

• Engineering

• MEP

• Manufacturing

• Logistics

• Supply Chain

• Project-based organizations

Key Skills

SAP, SAP ERP, Procurement, Purchasing, Purchase Orders, Sales Orders, Procurement Management, Supplier Management, Vendor Management, Supplier Coordination, Vendor Coordination, Administration, Administrative Support, Sales Administration, Sales Support, Customer Service, Logistics, Supply Chain, Delivery Coordination, Order Processing, Quotation Preparation, ERP Systems, Microsoft Excel, Microsoft Office, Documentation, Document Control, Data Entry, Inventory Management, Project Coordination.