Procurement Officer

Job Purpose

This position is responsible for the procurement of facilities management services by working closely with the end users to ensure that all goods & services are ready and available in a timely manner for onsite delivery.

The role provides category and market expertise to support Khidmah's spend and supply base for an assigned category cluster by:

• Understanding the category landscape in the Middle East and the key drivers affecting the relevant markets.
• Developing category strategies to consolidate requirements for consolidation for cost reduction drives, standardization and improved standards and services.
• Engaging and building strong relationships with key stakeholders across the Business Units
• Collaborating with Khidmah's third-party Service Providers to support the development of relevant and comprehensive category strategies.
• Developing strong relationships with the supply base to ensure optimized value and risk mitigation.
• Driving sustainable value from key supplier relationships

Understanding business requirements and providing innovative solutions from the supply market throughout the business lifecycle that reduce cost and improve service and quality and protect the business from risk.

Managing all third-party supplier arrangements including sourcing and contracting and supplier and contract management to deliver competitive advantage to Khidmah.

This opportunity requires category strategies across spend categories, in particular: Hard & Soft AMC Services

Responsibilities may change due to business requirements and it is expected that He / She will be flexible and carry duties as directed by Line Manager, Procurement Manager or Supply Chain Executive Director.

Qualification:

• Bachelor's degree in Procurement is preferred
• CIPS certification is an advantage
• Must have an understanding in commercial & financial techniques and be abreast of environmental issues/impact.

Experience and Skills:

• 2-4 years experience,

• SAP ERP system experience in communicating & managing client expectations and requirements

• Must be political incisive in communicating effectively with all stakeholders

• Strong analytical skills

• Ability to speak and write in English is required.Arabic is an advantage.

• Strong organizational skills.

• Teamwork.

• Ability to multitask and time management are vital in order to be successful in this position

Roles, Responsibilities, Duties

1. Assist in the preparation of RFP/RFQ and commercial requirements for various goods & services
2. Manage a full tender process for FM service lines from tender preparation, selection of prospective tenderers, tender issue, clarification process, negotiations, and award
3. Negotiates and communicates supply plan timelines to internal and external customers and partners
4. Manage the preparation, renewal, revision, and termination of all service contract.
5. Generating contracts in SAP and filing of contracts with relevant information.
6. Establish framework and LTPA agreements that will result in cost reduction and improvement of the quality of service.
7. Manages the development, monitoring, and continuous improvement of statistical reports on procurement.
8. Drives best practices in strategic procurement, including category strategies based on internal and external benchmarking.
9. Implementation of cost effective and efficient buying procedures.
10. Implementation and management of appropriate ordering techniques.
11. Compliance with COSHH Regulations in all work activities.
12. Coordinate with sites on the quality of service provided by the Vendor/ Contractor and take required actions if any to maintain quality of service provided under the signed agreements. Coordinate with sites on getting the service provider evaluation report on annual basis.
13. Crosscheck paper works for PR/PO in relation to establishment of agreements/contracts. Ensure that POs are issued against every signed contract.
14. Provide periodic contract summaries and ensure contract execution in accordance with company policies.
15. Maintaining contracts summary & Intimating sites 60 days prior to expiry of the contract.
16. Good market knowledge to identify new service providers, negotiating business terms registering them.

Occupational and workplace Health and Safety responsibilities:

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

• Comply with Khidmah Information Security Policies
• Be aware of and fulfil their information security responsibilities
• Ensure whoever handles sensitive company information have taken the Security Awareness Training
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not Disable his/her OS firewall and/or Antivirus
• Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
• Accept accountability of his/her individual user accounts, and maintain confidentiality