Job Purpose: The Procurement Officer is responsible for sourcing, negotiating, and purchasing materials, services, and contractor services required for the development, maintenance, and management of real estate projects in UAE & KSA. This role ensures the procurement process aligns with project timelines, budget constraints, quality standards, and legal compliance, contributing to the successful delivery of the projects.
Key Responsibilities:
Procurement Planning & Strategy:
- Support in developing & implementing procurement strategies aligned with the company's projects and objectives.
- Collaborate with managers, engineers, and other stakeholders to understand procurement needs and specifications.
Vendor Sourcing & Evaluation:
- Identify, evaluate, and shortlist new qualified vendors, contractors, and service providers in key categories to diversify sourcing options and improve competitiveness.
- Conduct market research to stay updated on industry trends, pricing, and new suppliers.
- Assess suppliers based on quality, reliability, compliance, and past performance.
- Maintain accurate vendor records in procurement systems.
Tendering & Negotiation:
- Prepare and issue RFQs (Request for Quotes), RFPs (Request for Proposals), and tenders.
- Negotiate pricing, terms, and contractual conditions to secure optimal value while maintaining quality standards.
- Draft technical specifications, terms, and evaluation criteria for proposals.
- Prepare and develop bid documents and supplier bid lists to obtain competitive quotations.
Purchase & Contract Management:
- Prepare and Issue purchase orders, contracts, and agreements in accordance with approved budgets and project timelines with 15days and record all purchasing documentation and price lists.
- Verify POs against existing annual contracts to maximize utilization and ensure compliance.
- Process purchase requisitions (PRs) through the Yardi system efficiently.
- Prepare and manage purchase orders, invoices, and procurement documentation
- Manage purchase orders, invoices, procurement documentation, and process supplier invoices and utility bills for UAE and KSA.
- Coordinate with vendors to ensure timely delivery and resolve discrepancies.
Cost Control & Budget Management:
- Track procurement expenses and ensure purchases stay within the allocated budget.
- Identify cost-saving opportunities and optimize procurement processes.
Quality & Compliance:
- Ensure all received goods meet agreed quantity, quality, and standards while complying with company policies and procurement best practices.
- Monitor and evaluate the performance of ADG's suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.
- Ensure that all POs and contracts issued follow the standard 60-day payment terms unless an exception has been approved.
Reporting & Documentation:
- Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.
- Prepare procurement reports, cost analysis, and procurement status reports for management.
- Maintain records of purchase transactions, supplier evaluations, and contractual documents.
Education and Certifications:
- Bachelor's Degree in Business Administration, Supply chain management ,Engineering , or related field.
- Professional Certification in Procurement or Supply chain like CIPP, CIPM, CSIP or other.
Work Experience and Required Skills:
- Minimum of 3 years of proven experience in procurement within the real estate, construction, or property management industry.
- Familiar with procurement software like ERP Yardi system and MS Office
- Strong Command in English & Arabic will be advantage.
