The Procurement Section Head oversees the daily operations of the procurement team, managing vendor relationships, negotiating contracts, and ensuring the timely, cost-effective acquisition of materials and services aligned with company standards.
Leadership & Team Management
- Lead, mentor, and evaluate a team of procurement engineers and specialists.
- Allocate project portfolios to team members and monitor workload distribution.
- Set performance KPIs for the section and ensure compliance with company policies and ethical procurement standards.
Technical Sourcing & Evaluation
- Review project tender documents, drawings, and Bill of Quantities (BOQ) to understand technical requirements.
- Oversee the preparation of Request for Quotations (RFQs) and Request for Proposals (RFPs).
- Lead the Technical and Commercial Evaluation of bids alongside the engineering and project management teams to ensure vendor offerings match design intents.
Strategic Sourcing & Vendor Management
- Develop and maintain a robust, pre-qualified vendor and subcontractor database.
- Evaluate vendor performance periodically based on quality, price, delivery, and responsiveness.
- Identify global and local sourcing opportunities to mitigate supply chain risks and introduce innovative materials/technologies.
Negotiation & Contract Award
- Lead high-value commercial negotiations to secure the best prices, payment terms, and delivery schedules.
- Draft, review, and finalize purchase orders (POs) and sub-contract agreements in coordination with the legal and contracts department.
- Ensure legal and financial risk mitigation clauses are integrated into all major agreements.
Ensure Quality and Quantity Control
- Follow up with the warehouse department to verify that received products match purchase orders in terms of quality and quantity.
- Investigate discrepancies and resolve issues with suppliers regarding quality or quantity issues.
Manage Financial and Vendor Relations
- Collaborate with the finance department to ensure the timely resolution of vendor financial issues and invoice processing.
- Maintain positive relationships with suppliers, addressing any financial or contractual concerns promptly.
Qualifications:
- Proven track record in managing procurement processes, supplier relationships, and team leadership.
- Strong knowledge of procurement processes, sourcing strategies, and contract management.
- Proficiency in procurement software (e.g., SAP, Oracle, or similar systems).
- Excellent negotiation, communication, and problem-solving skills.
- Ability to analyze market trends, supplier performance, and procurement data.
- Strong organizational and time management abilities.
