Procurement & Sourcing Manager

Role purpose

The Procurement & Sourcing Manager is responsible for strategic sourcing, procurement governance, supplier management, contract negotiation, cost optimization, and risk control across the organization.

The role ensures that all goods, services, and works are procured cost-effectively, ethically, compliantly, and in alignment with business objectives, while maintaining high quality, continuity of supply, and strong supplier relationships.

This position plays a critical role in financial control, operational efficiency, risk mitigation, and value creation.

KEY ACCOUNTABILITIES & ACTIVITIES

1. Procurement Strategy & Planning

• Develop, implement, and continuously improve the procurement and sourcing strategy in alignment with organizational goals.
• Translate business requirements into short-term and long-term sourcing plans.
• Lead annual procurement planning, budgeting inputs, and cost-saving initiatives.
• Establish category strategies (e.g., CAPEX, OPEX, services, consumables, technology, facilities, etc.).
• Drive standardization of products and services where feasible to reduce cost and complexity.

2. Strategic Sourcing & Supplier Selection

• Lead end-to-end strategic sourcing processes, including:
• Market analysis
• Supplier identification and prequalification
• RFI, RFQ, RFP, and tendering processes
• Technical and commercial evaluations
• Ensure sourcing decisions are data-driven, competitive, and transparent.
• Develop supplier segmentation models (strategic, preferred, approved, transactional).
• Identify alternative and backup suppliers to ensure supply continuity and reduce dependency risks.

3. Contract Management & Negotiation

• Lead and oversee commercial negotiations to achieve optimal pricing, service levels, payment terms, warranties, and risk allocation.
• Ensure all contracts include:
• Clear scopes and deliverables
• SLAs and KPIs
• Penalties, escalation clauses, and termination rights
• Compliance and confidentiality requirements
• Coordinate with Legal, Finance, and Risk teams to ensure contracts are legally sound and commercially protective.
• Maintain a centralized contract repository and renewal calendar.

4. Cost Control, Value Engineering & Savings

• Drive continuous cost optimization and value-for-money initiatives.
• Identify opportunities for:
• Cost reduction
• Total Cost of Ownership (TCO) improvement
• Demand management
• Process efficiency
• Track, validate, and report realized vs. forecasted savings.
• Support finance teams during budgeting, forecasting, and audit processes.

5. Supplier Performance, Risk & Relationship Management

• Establish and manage supplier performance frameworks, including KPIs, scorecards, and periodic reviews.
• Conduct regular supplier performance, compliance, and risk assessments.
• Lead corrective action plans for underperforming or non-compliant suppliers.
• Build long-term, strategic partnerships with key suppliers.
• Ensure suppliers meet standards related to quality, delivery, safety, sustainability, and ethical conduct.
• Assess supplier risks related to financial stability, operational capability, regulatory compliance, and reputational exposure.
• Maintain a supplier risk register and develop contingency plans for critical supply categories.
• Reduce over-reliance on single-source suppliers through diversified sourcing strategies.

6. Delivery Management & Supply Chain Coordination

• Monitor end-to-end delivery performance to ensure timely fulfillment of goods and services across all procurement categories.
• Establish delivery tracking mechanisms, lead time benchmarks, and on-time delivery KPIs for active suppliers.
• Coordinate with suppliers, logistics providers, operations, and project teams to resolve delivery delays, shortages, or quality issues.
• Implement escalation protocols for critical or time-sensitive deliveries.
• Conduct root cause analysis on recurring delivery failures and drive corrective actions with suppliers.
• Coordinate with inventory, warehouse, and operations teams to optimize stock levels and reduce excess or obsolete inventory.
• Support demand forecasting and replenishment planning to ensure continuity of supply for critical items.

7. Procurement Governance, Policies & Compliance

• Develop, implement, and enforce procurement policies, procedures, and approval matrices.
• Ensure full compliance with:
• Internal procurement policies
• Delegation of authority
• Audit requirements
• Applicable laws and regulations
• Act as a key point of contact for internal and external audits.
• Identify and mitigate procurement-related risks, including fraud, conflict of interest, and supplier dependency.

8. Operational Procurement Oversight

• Oversee day-to-day procurement activities to ensure:
• Timely sourcing and purchasing
• Accuracy of purchase orders
• Alignment between requisitions, contracts, and invoices
• Resolve escalated procurement issues and supplier disputes.
• Ensure smooth coordination with operations, projects, and end users.

9. ERP Systems, Data Analytics & Reporting

• Drive the effective use and continuous improvement of procurement-related ERP modules and e-procurement platforms.
• Identify system gaps and collaborate with IT to enhance automation, workflows, and integration with finance, inventory, and operations modules.
• Ensure master data integrity across supplier records, pricing agreements, material catalogs, and purchase order history.
• Develop procurement dashboards and reports covering:
• Spend analysis
• Supplier concentration and risk exposure
• Savings performance
• Delivery performance
• Compliance metrics
• Use data analytics to support strategic decision-making, identify trends, and highlight areas of concern.
• Provide regular reporting to senior leadership on procurement performance and key risk indicators.
• Train and support procurement team members on effective system usage and best practices.

10. Team Leadership & Capability Development

• Lead, coach, and develop the procurement team.
• Set clear objectives, KPIs, and performance standards.
• Ensure segregation of duties and strong internal controls within the team.
• Promote a culture of professionalism, accountability, and continuous improvement.

REQUIREMENTS FOR ROLE

Experience & qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Finance, Engineering, or related field
• Professional certifications preferred:
• CIPS
• CPSM
• PMP (for project-heavy environments)
• MBA (advantage)
• Minimum 8–12 years of progressive procurement and sourcing experience
• At least 3–5 years in a managerial or senior role
• Proven experience in:
• Strategic sourcing
• Contract negotiation
• Supplier management
• Cost optimization
• Experience in large, multi-site or fast-growing organizations is highly desirable

Knowledge & skills

• Technical & Professional Skills
• Advanced knowledge of procurement best practices and sourcing methodologies
• Strong commercial and contract negotiation skills
• Solid understanding of financial principles and cost structures
• Strong knowledge of procurement governance and internal controls
• Proficiency in ERP and e-procurement systems
• Advanced Excel and reporting skills
• Behavioral & Leadership Competencies
• Strategic thinking and business acumen
• High ethical standards and integrity
• Strong stakeholder management and influencing skills
• Analytical and data-driven decision-making
• Ability to manage complexity and competing priorities
• Strong leadership, coaching, and people management skills