Job Description

Key Responsibilities

JOB DESCRIPTION

Procurement Execution
Execute end-to-end procurement activities across an allocated portfolio of materials, equipment or services.
Manage the full PR-to-PO lifecyc le, ensuring accuracy and timeliness in ERP entries and documentation.
Manage RFQ processes, prepare and issue RFQs, obtain supplier quotations, support technical / commercial evaluations, prepare award recommendations for leadership endorsement. Maintaining complete audit-ready records within Oracle ERP.
Secure optimal commercial terms through data-driven negotiation and strategic sourcing.
Portfolio & Category Management
Own procurement strategy for assigned business unit and/or category and contribute towards development of category plans. Providing insights into market trends, price fluctuations and material availability during negotiations of complex contracts ensuring risk mitigation and compliance.
Provide a bridge between operational procurement and the strategic contracts / category team to support the drive for increased in contract spend better commercial deals – to quickly identify out of contract procurement trends and work collaboratively with the contracts / category team to expand contract coverage or improve commerciality.
Keep track of 3rd party spend for the assigned portfolio; identify value or budget leakages if any. Identify opportunities to standardize specifications and consolidate purchase volumes.
Stakeholder & Supplier Engagement
Serve as the primary procurement focal point for the assigned categories and/or operational areas.
Facilitate cross-functional coordination between legal, finance, operations, supply chain and contract management teams to clarify requirements, ensure alignment of priorities and support seamless procurement execution.
Support cross-functional decision-making and provide procurement insights for leadership.
Leveraging knowledge, experience and a robust data set, to effectively challenge and influence end-users and key stakeholders to work in an integrated manner, driving standardization and demand clustering across the portfolio.
Communicate procurement timelines, risks, and progress updates proactively.
Escalate issues such as supplier delays, unclear specifications, or pricing deviations.
Stakeholder & Supplier Engagement
Engage suppliers for quotations, clarifications, and documentation follow-up.
Engage and collaborate with external suppliers and agencies to negotiate favorable terms, resolve issues, and drive contractor performance.
Support supplier onboarding and ensure data accuracy.
Address delivery or documentation issues and escalate complex matters when needed.
Continuous Improvement:
Actively identify and propose opportunities to improve the efficiency of the procurement function and applicable systems / processes. Target reduced transaction volumes, more deliberate clustering of demand and freight consignments, greater uptake of contract utilization.
Support initiatives related to process efficiency, demand consolidation, and contract utilization. Actively participating in internal training, system enhancements, and process optimization workshops.
Maintain awareness of global procurement best practices and developments / trends within the market.
Compliance, Governance & Reporting
Ensure all procurement actions adhere to corporate policies, HSE requirements, legal standards, and ethical expectations.
Lead by example in maintaining an ethical work environment that ensures all procurement activities are executed in a fair and transparent manner, free from any potential conflicts of interest. Ensuring accurate documentation for audits and inspections.
Utilize Oracle system to the maximum extent possible to ensure tracking and reporting.
Manage procurement activities keeping track of contract ceiling value and provide timely updates to stakeholders on committed spend vs approved contract value (flag contract value ceiling risks).
Track procurement KPIs (PO cycle time, savings, supplier performance).
Peer Support, Coaching & Capability Development
Share knowledge with peers on sourcing methods, ERP usage, and documentation practices.
Support onboarding of new or junior team members.
Participate in knowledge-sharing sessions and team learning activities.
Demonstrate professionalism, teamwork, and ethical conduct, contributing to a positive team culture.

Skills & Qualifications

Bachelor's degree in engineering, Supply Chain Management or related fields.
Certification from CIPS (Chartered Institute of Procurement & Supply), or working towards certification will be considered a plus (Preferred).
Technical proficiency: Procurement and sourcing, bidding & tendering, data analytics, market research & intelligence, supplier relationship management, negotiation skills, stakeholder management.
Behavioral proficiency: Internal initiative & drive, resilience, communication skills, ability to adapt & integrate, stakeholder engagement, detail oriented, simplification mindset.
Leadership proficiency: Service excellence, sound decision making, mentoring & training, strong collaboration and leadership skills.
Technological Proficiency: Understanding of Procure-to-Pay process, knowledge of Oracle ERP specific to Procurement & Contracts Modules, proficiency in MS Office Suite.