Procurement Specialist

The Procurement Specialist is responsible for sourcing, negotiating, and purchasing high-quality food items, kitchen supplies, and services at the best possible value to ensure smooth operations in catering services. This role requires deep knowledge of the food supply market, supplier management, and compliance with food safety standards

Duties and Responsibilities:

1. Supplier Management: Identify, evaluate, and select reliable suppliers for food items and kitchen supplies to ensure quality and cost-effectiveness.
2. Market Research: Conduct regular market research to ensure competitive pricing and availability of key ingredients, adapting procurement strategies as needed.
3. Contract Negotiation: Negotiate contracts, pricing, and delivery terms with vendors to achieve optimal value while maintaining product quality.
4. Timely Procurement: Ensure timely procurement and delivery of goods to meet kitchen production schedules, minimizing disruptions in operations.
5. Inventory Monitoring: Monitor inventory levels in coordination with the warehouse and kitchen team to prevent shortages or overstock situations.
6. Collaboration with Kitchen Staff: Work closely with chefs and kitchen staff to understand product requirements and maintain high-quality standards.
7. Supplier Relationship Management: Maintain strong relationships with existing suppliers, actively develop new supplier networks, and build a comprehensive database to strengthen and expand procurement options.
8. Compliance Assurance: Ensure all procured items meet food safety regulations and hygiene standards, adhering to company policies and industry best practices.
9. Departmental Requests: Manage and fulfill procurement requests from various departments, ensuring that all needs are met promptly and efficiently.

Knowledge, Skills & Experience Required:

Bachelor's degree in Supply Chain Management, Business Administration, or a related field.

3+ years of experience in procurement, preferably in the food and catering industry.

Strong knowledge of food products, perishables, and kitchen equipment.

Excellent negotiation and communication skills.

Proficiency in procurement software and MS Office.

Strong organizational and problem-solving skills.

Knowledge of HACCP, ISO, or other food safety standards is a plus.

Ability to work under pressure and meet deadlines.