Production Coordinator (Luxury Retail/Fit-outs)

About the job

Starting Date: ASAP

*Please attach your CV to apply. Only applications with CV will be considered

Company Description

Made Retail is a partner for global brands specializing in the design and manufacturing of pop-ups, counters, gondolas, exhibitions, and visual merchandising solutions. With production facilities in the UAE, Made Retail serves clients across GCC, North Africa, South Asia, and parts of Europe.

About the Role

Made Retail is looking for an organised, detail-driven Production Coordinator to join our team in Dubai. You will play a key part in planning and delivering high-end production work for luxury retail stores, pop-ups, shop-in-shops, duty-free counters, window displays, exhibitions, and bespoke fit-out projects across the GCC.

Working closely with Project Managers and our Metal, Paint, Carpentry, and Acrylic department, you will keep projects on track from approved drawing to final installation. You will manage production coordination, material procurement, supplier follow-up, and delivery schedules, making sure every piece meets our clients quality standards and launch deadlines. As the main link between design, production, and site teams, you will keep information flowing and projects moving.

Essential Technical Skills

AutoCAD 2D at a strong level: reading, checking, and marking up shop and fabrication drawings

Ability to navigate and interpret 3D models in SketchUp or 3ds Max

Key Responsibilities

Coordinate and monitor daily workshop activity so every job is completed on time and to specification.

Help Production Managers plan schedules and allocate resources across multiple live projects.

Work with designers, project managers, suppliers, and subcontractors to keep workflow smooth and materials available when needed.

Manage the procurement cycle, from collecting quotations and preparing purchase orders to following up with suppliers.

Keep production records accurate and up to date, including material lists, fabrication drawings, job orders, and delivery schedules.

Carry out quality checks during production and before dispatch to confirm work matches approved designs and brand standards.

Track stock levels and material usage, and flag requirements to procurement early to prevent shortages or delays.

Support logistics and installation planning so all components are delivered, installed, and handed over on schedule.

Raise production issues or delays promptly and help put practical solutions in place.

Suggest process improvements that raise productivity and strengthen quality control.

Qualifications & Skills

Proven experience as a Production Coordinator, Production Assistant, or similar role in interior fit-out, joinery, events, or luxury retail production

Solid understanding of production workflows, materials (wood, metal, acrylic, finishes), fabrication methods, and quality standards

Proficiency in Microsoft Office, especially Excel, and in production or project tracking tools

Strong organisational and multitasking skills, with a sharp eye for detail

Clear, confident communication with suppliers, subcontractors, and internal teams

Ability to stay calm and effective under pressure in a fast-paced, deadline-driven environment

Knowledge of UAE suppliers, workshops, and production standards is a strong advantage

Education & Certifications

Bachelor's degree in Production Management, Industrial Design, Interior Design, Engineering, or a related field

Certifications in Project or Production Management are an advantage

Substantial hands-on experience in workshop or site coordination may be considered in place of a formal degree