Project Accounting and Admin Assistant

Our client, multinational company based in Dubai is looking for a Project Accounting and Admin Assistant.

Reporting to: Accounting Manager

Main Responsibilities:

• Responsible for record-to-report processes using SAGE software.
• Monthly, quarterly, and annual closing of books, including account analysis and reconciliations.
• Handle VAT compliance, prepare VAT schedules, file VAT Returns and VAT Refund Requests.
• Support other tax compliance requirements (e.g., Corporate Tax, Transfer Pricing documentation, etc.).
• Check expense reports, prepare/issue invoices, and record incoming/outgoing payments.
• Prepare monthly expense reports and payroll processing.
• Responsible for cash management and treasury functions (online banking settlements).
• Assist in budget preparation, forecasting, variance analysis, and internal/external audits.
• Monitor project budgets, project costs, project cash flows, and investment-related financial transactions.
• Review and monitor payment transactions of project companies, including overseas projects.
• Support project accounting activities, including project cost tracking, reconciliations, financial reporting, and performance analysis.
• Coordinate with project companies and stakeholders to obtain financial information and support investment reporting requirements.
• Ensure compliance of financial data with internal, professional, and regulatory standards.
• Contribute to process improvements, innovations, efficiency opportunities, and policy updates.
• Support other accounting/finance-related tasks that may be assigned from time to time.
• Accounting documentation and filing.

Other Responsibilities

• Support necessary arrangements for business trips such as flight/hotel bookings and visas for employees and visitors.
• Request purchase, keep records, and control small assets and office sundries.
• Organize meetings, lunches, and dinners for team members.
• Support document handling, printing, and courier arrangements.

Requirements:

• Bachelor's Degree in Accounting, Finance, or related field.
• CPA or equivalent qualification is a plus.
• Proficient in MS Office, particularly Excel.
• Hands-on experience with SAGE Accounting Software.
• Familiarity with accounting automation tools is an advantage.
• Strong understanding of accounting principles and IFRS.
• Experience in project accounting, project cost monitoring, budgeting, and financial reporting.
• Up-to-date knowledge of UAE VAT, Corporate Tax, and regulatory requirements.
• Strong analytical and problem-solving skills.
• Minimum 3 years of accounting experience, preferably within project investment, infrastructure, engineering, construction, energy, or project-based environments.