Project Assistant - Bakery Section

The Project Assistant – Bakery Section provides administrative, organizational, and operational support to the Bakery Project Manager. You will be responsible for tracking project timelines, coordinating with suppliers, managing ingredient documentation, and ensuring bakery trials run smoothly to deliver projects on time and within budget.

Responsibilities

• Promote, work, and act in a consistent manner with the mission of foodsmith.
• Assisting the Manager in overseeing daily bakery operations, supervising staff, and coordinating production levels, staff training to ensure efficiency, quality, and safety compliance
• Oversee and participate in the daily production of breads, pastries, cakes, and all other baked goods, ensuring consistency and adherence to recipes.
• coordinates the daily operations, logistics for baked goods distributed through vending machines and delivery platforms. You will act as the bridge between the kitchen, logistics teams, and technology partners to maximize sales, reduce waste, and ensure product freshness.
• Measure, mix, scale, knead, and shape dough according to specialized bakery processes.
• Managing inventory, tracking ingredient levels, placing orders for supplies, and reviewing supplier documentation
• Ensuring compliance with food safety protocols, sanitization standards, and quality control of baked goods
• Handling customer inquiries, special orders, and resolving complaints effectively
• Training new hires, managing staff schedules, and addressing employee performance.
• Tracking production data, updating schedules, and preparing reports for the manager
• Assist in achieving sales targets by analyzing trends, tracking inventory, and implementing promotions
• Operate commercial ovens, proofers, and fryers, monitoring times and temperatures to achieve optimal results
• Track ingredient usage, manage inventory levels, receive shipments, and place orders to avoid shortages.
• Ensure all food meets health, safety, and sanitation standards, including maintaining strict temperature logs and personal hygiene standards
• Monitor stock levels for all vending machines and delivery hubs.
• Audit vending machines regularly for temperature control, cleanliness, and mechanical faults.
• Diagnose and fix mechanical, electrical, and software faults on bakery vending machines and run routine diagnostic tests, clean internal components, and calibrate temperature controls to meet food safety standards
• Escalate complex mechanical failures to external specialized technicians when necessary.
• Resolve order discrepancies or delivery delays with third-party logistics partners
• Handle customer feedback regarding vending malfunctions or delivery issues
• Assist the Project Manager with launching new seasonal menu items.

Qualifications

• Minimum 2 year plus Prior experience in a bakery, café, or food service environment is must
• Proven ability to lead or supervise a team.
• Previous experience in E trade or E – Commerce is highly advantage as we are using digital platforms in modern, growth-oriented bakery businesses
• Fluency in English is must
• Proficiency with POS systems, inventory software, and scheduling tools.
• Familiarity with health, safety, and sanitation regulations
• Strong organizational and time-management skills to handle fast-paced environments
• Must be able to work under pressure
• Must be proficient in MS Excel , MS Word and computer Skill