Job position:Project Assistant
Project: EU-GCC Dialogue on Economic Diversification II
Location: Riyadh, Saudi Arabia or GCC
Duration: Part-time position starting from March 2026 for one year, with possible extension until February 2028
Background: The EU-GCC Dialogue on Economic Diversification II project aims to
strengthen EU-GCC economic relations through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on A Strategic Partnership with the Gulf.
Role Overview: The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project.
Key Responsibilities:
- Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.
- Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.
- Taking meeting minutes and compiling the notes afterwards.
- Maintain organised records of project administrative documentation, correspondence, and outputs.
- Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.
- Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.
- Compile project written outputs from experts and format them according to project standards.
- Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.
- Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.
- Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.
- Support the preparation and submission of approval requests and maintain associated records.
- Provide translation and interpretation services between English and Arabic when needed.
- Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.
- Other tasks as reasonably agreed with the Team Leader.
Qualifications & Skills:
- University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).
- 1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.
- Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.
- Experience with record keeping.
- Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).
- Full IT proficiency including advanced MS Office skills (notably Excel).
- Team player, flexible and strong relationship management skills.
- Excellent attention to detail.
- Excellent organisational and analytical skills.
- Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).
- Meticulous attention to detail and the ability to work independently.
- Collaborative, adaptable, and strong interpersonal communication skills.
If this is of interest, please
submit your CV and cover letter by the
12th of March 2026.
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.
Only shortlisted candidates will be contacted! 
