Project Coordinator

Job Title:

Project Coordinator

Location:

Abu Dhabi - Onsite

About the Company

We are a dynamic and fast-growing AI & IT company specialising in cutting-edge technology solutions for businesses of all sizes. As we continue to expand, we are seeking a highly skilled, detail-oriented, and motivated Project Coordinator to join our team.

Role Summary

We are seeking detail-oriented Project Coordinators to support project managers with administration, documentation, scheduling, and reporting across our portfolio of AI and IT projects. This entry to a mid-level role provides essential support for project delivery while offering excellent opportunities for professional growth within the PMO. Project Coordinators ensure PMO standards are maintained, repositories are compliant, and project information flows smoothly between teams and stakeholders.

Key Responsibilities

Project Administration

• Support PMs with scheduling, documentation, and reporting
• Maintain project repositories and ensure naming convention compliance
• Prepare and distribute meeting agendas, minutes, and action items
• Track project deliverables and milestone completion
• Coordinate project team meetings and logistics

Documentation Management

• Maintain document control per PMO Policy
• Ensure version control and document approvals
• Manage project templates and standard forms
• Archive project documents by retention policies
• Support audit and compliance documentation

Reporting & Tracking

• Update project status reports and dashboards
• Maintain RAID logs (Risks, Assumptions, Issues, Dependencies)
• Track change requests and approvals
• Monitor action items and follow up on completion
• Compile metrics and KPIs for PMO reporting

PMO Support

• Support PMO process improvement initiatives
• Assist with resource tracking and time sheets
• Help maintain PMO tools and systems
• Support project onboarding and knowledge transfer
• Assist with lessons learned capture and repository

Requirements

Qualifications

• Bachelor's degree in business, IT, or related field
• CAPM (Certified associate in project management) preferred
• PMO certification is beneficial
• MS Office certification advantageous

Experience

• 2-4 years in project coordination or administration
• Experience in PMO environment preferred
• Exposure to IT or technology projects beneficial
• Government or enterprise experience advantageous

Skills

• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Project)
• Familiarity with project management tools (MS projects, JIRA, SharePoint)
• Good communication and interpersonal skills
• Ability to work independently and in teams
• English fluency required; Arabic beneficial

Application Process

Interested applicants are invited to apply via LinkedIn and send their updated CV to [Confidential Information]. Join us in driving the region's digital transformation and play a key role in securing the Project Coordinators position.

Only shortlisted candidates will be contacted.

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Data Protection & Privacy Statement

By applying for this role, you consent to the collection and processing of your personal data in accordance with the UAE Federal Decree-Law No. 45 of 2021 (PDPL). Your information will be used only for recruitment purposes, kept secure, and retained only as long as necessary. You may request access, correction, or deletion of your data at any time by contacting our HR Department.

Your data will not be shared with third parties except where required for recruitment and with appropriate safeguards.