Project Coordinator

GEMA designs technology-driven immersive experiences for museums, institutions and brands. Our production studio is in Porto, Portugal, and we are hiring a Project Coordinator based in Riyadh to be our day-to-day presence on our projects in the Kingdom.

Fluent English and Arabic are both required. Portuguese is a big plus, as you will work every day with our team in Porto.

What you will do

• Coordinate daily with clients, main contractors, AV hardware suppliers and other trade contractors in Riyadh.

• Attend site and design meetings, take minutes and follow up on actions and approvals.

• Collect client inputs (content, data, brand assets) and keep the input schedule on track.

• Review Arabic content and adaptations with local partners before client submission.

• Support the Porto team during installation, testing and commissioning on site: access, permits, logistics, local suppliers.

• Report weekly to the project managers in Porto.

What we are looking for

• Fluent English and Arabic, spoken and written (both required).

• 3+ years as a project coordinator in fit-out, exhibitions, events, AV, construction or creative projects.

• Very organised, proactive and comfortable working with several stakeholders and a remote team.

• Based in Riyadh, with the right to work in Saudi Arabia.

Nice to have

• Portuguese.

• Experience with museums, visitor centres, science centres or corporate experience centres.

• Experience on design & build or subcontract packages with international teams.

• Saudi nationals are strongly encouraged to apply.

What we offer

• A central role on large-scale international projects with a creative, multidisciplinary team.

• Full-time fixed-term contract, with the possibility of renewal and of joining the team on a long-term basis in the future.

• Opportunities to visit our studio in Porto.

How to apply

Send your CV in English with the reference Project Coordinator Riyadh to [Confidential Information] by October 12, 2026.