We are looking for a
Project Coordinator to play a vital role in performing project coordination between stakeholders, project logistics management, periodic financial reporting, timesheet collection, invoicing, follow-ups, internal audits, team & customer coordination, and maintaining records.
Timesheets & Invoices
- Collection of Timesheets from resources & Getting a review from the Global Lead/Administrator.
- Formatting and development of Timesheet from Data collected from site lead.
- Coordination with the Project Administrator for the initialization of timesheets. Follow up for timely submission.
- Getting all the supporting documents cleared by the Customer for Invoicing purposes.
- Follow up from the Accounts Department for timely submission of the Invoices.
Data & Records
- Keeping a record of all employee data, contact details, emergency contact no. & all associated documents.
- Coordination with GRO and Logistic Team for ID issuance and related matters.
HRM
- Follow up with GRO for contract validity assurance.
- In Country onboarding of new hires (PPE, Third party training, Coordination with third-party vendors, etc.).
- Induction / De-induction / Pre-Mob Orientations.
- CV Bench & Talent Hunt (Assistance to Manager & HR Mutually).
Team Coordination
- One visit Per month on Site to see the team and generate team report and submit to management.
- Submission of project assets inspection & health report.
- Service Availability, Monitoring Lost days calculation.
- Keeping and monitoring the record of the Journey management plan for all teams.
- Job Safety Review & All safety documents to be kept updated as per the client's requirement.
Assistance & reporting to Manager
- Sending Biweekly reports of progress to Management.
- Compliance with project SOP and Company policy.
- Support for Grievance management.
- Facilitating the Team Manager & Site lead for day-to-day tasks.
- Coordinating with vendors and 3rd party suppliers to expedite related Taks.
- Facilitating in hiring and interview of Resources.
Requirements:
- Bachelor's degree in Business Management /Finance or related.
- Minimum of 1 to 3 years experience in a similar role.
- Nationality: Saudi
- Strong Excel spreadsheet skills and a demonstrable understanding of how to extract and analyze management information from the core.
- Knowledge in producing management accounts and demonstrating an aptitude for understanding budgets/forecasts.
- Ability to handle multiple tasks in parallel.
- Strong Interpersonal skills
- Strong English Communication skills
