Project Coordinator Material Submittal

Company Description Alzan Wooden Industry LLC is a specialized manufacturer of toilet cubicles and lockers, wooden doors, windows, shutters and frames, kitchen furniture, and fireproof doors. The company combines in-depth technical knowledge with extensive practical experience to ensure that each design is carefully executed from concept to completion. Much of its success is based on understanding client business needs, core strengths, and project goals to deliver tailored solutions. With in-house fabrication facilities and dedicated designers, Alzan Wooden Industry LLC supports clients as a direct resource for comprehensive cabinet, door, and custom woodwork production requirements.

Role Description The Project Coordinator – Material Submittal is a full-time, on-site role based in Umm Al Quwain. This role is responsible for preparing, organizing, and submitting material documentation in line with project specifications and consultant/contractor requirements. The Project Coordinator tracks approvals, maintains updated logs, and ensures that materials are ordered and delivered in accordance with project timelines. Daily tasks include coordinating with design, production, and procurement teams, liaising with external stakeholders on technical queries, and verifying that materials meet quality and compliance standards. The role also involves supporting project reporting, updating progress records, and helping resolve material-related issues to keep projects on schedule.

Qualifications

• Prepare, organize, and submit material submittals for consultant/client approval.
• Coordinate with suppliers to collect technical datasheets, samples, and other required documents.
• Track the status of material submittals and follow up on pending approvals, comments, and re-submissions.
• Maintain an updated Material Submittal Log / Approval Tracker.
• Coordinate with Project Managers, Engineers, Procurement, Estimation, Production, and Site Teams.
• Review project specifications and drawings to ensure proposed materials comply with project requirements.
• Prepare transmittals and maintain proper project documentation.
• Follow up on consultant/client comments and coordinate required revisions.
• Monitor project-related deadlines and ensure submissions are completed on time.
• Maintain organized records of approved, rejected, pending, and revised materials.
• Assist in coordinating material procurement after approval.
• Prepare regular reports on pending submittals, approvals, and project documentation.

Requirements:

• Proven experience as a Project Coordinator, Document Controller, Project Administrator, or similar role in the Joinery / Fit-Out / Interior Works / Manufacturing industry.
• Strong hands-on experience with Material Submittals and Material Approval processes.
• Experience dealing with consultants, contractors, suppliers, and clients.
• Good understanding of construction materials, specifications, drawings, and technical documentation.
• Excellent follow-up, coordination, and organizational skills.
• Strong knowledge of MS Office, particularly Excel and Word.
• Ability to manage multiple projects and deadlines simultaneously.
• Good written and verbal communication skills.
• Experience in joinery, fit-out, interior works, wooden doors, HPL, lockers, furniture, or building materials will be an advantage.