Project Design Coordinator

This is a coordination-focused role for a highly organised individual who can keep studio actions, deliverables, meetings, submissions and follow-ups moving clearly. The Project Coordinator supports the studio by maintaining project information, tracking decisions, recording actions and ensuring that internal teams, consultants and owning-entity stakeholders remain aligned.

Key Responsibilities

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Maintain project trackers covering actions, deliverables, decisions, risks, issues, submissions and follow-ups.

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Prepare agendas, attend meetings, capture concise minutes and ensure actions are assigned, circulated and closed out.

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Track consultant deliverables, pending responses, comments, information requests and overdue items.

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Organise project files, drawing registers, reports, presentations, references and incoming / outgoing information in line with studio standards.

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Support senior team members by keeping priorities visible and helping ensure deadlines are not missed.

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Prepare concise progress updates, status summaries, trackers and weekly notes for internal review.

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Carry out basic completeness checks on submissions, drawings, schedules and presentation material before review or issue.

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Assist with the implementation and maintenance of studio / project management platforms such as Click Up or similar.

Required Experience and Capability

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2–6 years of experience in project coordination, design coordination, architecture or a related built-environment role.

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Architectural training or experience in a design studio, consultant office or developer environment is preferred.

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Strong organisational skills and comfort managing trackers, deadlines, follow-ups and multiple live tasks.

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Good understanding of common design documentation, drawing sets, submissions, minutes and consultant workflows.

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Proficiency in Microsoft Office; experience with Click Up, Asana, Monday.com, Notion or similar tools is beneficial.

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Clear written and spoken English, with concise communication and strong attention to detail.

Personal Attributes

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Reliable, proactive and disciplined.

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Comfortable following up without becoming heavy-handed.

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Able to bring order to a fast-moving design environment.

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Practical, discreet and good at making information visible.