Immediately after issuance of PO, order with relevant documents shall be assigned to respective procurement expeditor.
Expeditor must review all the internal documents like assigned PO's, technical bid clarification, commercial clarification within 3 4 days from the assignment of order & clarify if any concern/queries.
Expeditor must conduct Supplier kick off meeting within 2 weeks from the date of PO issuance based on PO surveillance level & MOM shall be shared with procurement /planning /project & Quality department.
Expeditor must get Order acknowledgment within one week from the date of PO & applicable Advance & performance bank Guarantees must be received within 4 weeks from the date of PO.
Expeditor must submit the draft APG/PBG received from supplier for finance manager review before issuance of final copy & handover the original copy to finance manager.
Expeditor need to make sure APG/PBG must be valid in terms of price , duration & laws as per Po agreement & issued from International reputed bank.
Expeditor must get detail organization chart of the supplier for the order including Key person of the company.
Expeditor must get detail Manufacturing schedule/ Plan from supplier along with Supplier documents schedule before kickoff meeting to discuss across the table.
Expeditor must get sub vendor/ sub-contractor list from supplier & their prequalification as per project requirements, and verify sub-vendors/sub-sub contractors selected are as per project AVL.
Expeditor must get all the sub vendor unpriced PO with delivery date acknowledged by sub-supplier to ensure delivery fall within main contract time frame.
Ensure vendor sub-supplier received all the project related specification & documents while kick off meeting.
Expeditor must prepare detail expediting plan for assigned order's includes weekly meetings or supplier factory visit based on criticality rating, approved by procurement & project manager.
Ensure weekly or biweekly progress report submitted by supplier before planned meetings as per critical rating of equipment & shared with project, planning, procurement & QC department.
Participating in weekly Project progress report & contributing inputs to planning & project department for respective order.
All the critical documents impacting production schedule must be submitted by supplier within 4-6 weeks from the date of PO as per agreement during order kick off meeting with supplier.
Any failure of supplier commitments on documents submission for approval, sub -ordering or progress report submission must be highlighted to procurement manager immediately.
Ensure all the supplier milestone invoices shall be submitted on time for payment & issued for project & procurement manager approval & maintain project payment list.
Ensure approved supplier invoices are saved in assigned project folder & payment must be issued as per PO agreement.
Co-ordinate timely with QC engineer for inspection as per agreed inspection test plan and arrange for timely Inspection Notifications
Make sure all the commissioning spares, two years operational spares, special tools or any lubricants/ Oils related to order must be captured on packing list
Make sure to get photographic evidence of before & after packing of shipment from supplier & saved in assigned folder for project records.
On receipt of IRN, get required shipping documents from supplier's for logistics & issue to respective procurement engineer to arrange transportation.
Ensure material/ equipment must be ready for shipping as per agreed delivery terms on Purchase order.
Ensure soft copy of MRB/MDR is submitted within two weeks of final acceptance for QA review and acceptance followed by submission of hard copy of MRB/MDR submitted within 4 weeks from delivery of material.
Complete the Supplier Performance evaluation for the orders completed on project and prepare a close-out report.
Experience Required:
Bachelor's degree in Mechanical engineering.
Minimum 12 years experience in the oil and gas industry.
Experience in handling the process packages in the oil and gas EPC projects.
