Project Management Officer

We are looking for an experienced PMO Specialist / PMO Analyst to support project governance, planning, reporting, financial tracking, resource management, and stakeholder coordination across multiple projects and programs.

The ideal candidate will play a critical role in ensuring projects are delivered in alignment with organizational objectives, governance standards, timelines, budgets, and quality expectations. This role requires strong analytical skills, excellent reporting capabilities, and hands-on experience in PMO operations.

Experience: 5-7 Years

Location: Eastern Province

Key Responsibilities:

Project Governance & Reporting:

• Support PMO governance processes and project lifecycle management.
• Monitor project progress, milestones, risks, issues, and dependencies.
• Prepare daily, weekly, monthly, and executive-level project status reports.
• Consolidate project dashboards and portfolio management reports.
• Track project health metrics and identify deviations from approved plans.

Project Planning & Coordination:

• Coordinate project activities across business and technical teams.
• Maintain project schedules, RAID logs, action trackers, and meeting minutes.
• Facilitate governance meetings, steering committee reviews, and project forums.
• Support Project Managers throughout project planning, execution, monitoring, and closure phases.

Financial & Commercial Management:

• Monitor project budgets, forecasts, and resource utilization.
• Track purchase orders, invoices, vendor payments, and overall project financials.
• Assist with cost analysis, forecasting, and budget variance reporting.
• Support contract management, Statements of Work (SOWs), and change request processes.

Resource Management

• Coordinate resource onboarding and offboarding activities.
• Maintain resource allocation, utilization, and capacity planning reports.
• Collaborate with staffing teams to fulfill project resource requirements.
• Support workforce planning and resource forecasting activities.

Risk, Compliance & Quality Management:

• Maintain project risk and issue registers and track mitigation plans.
• Ensure compliance with PMO standards, governance frameworks, and organizational processes.
• Manage project documentation repositories and audit readiness requirements.
• Support quality reviews and project governance assessments.

Stakeholder Management

• Liaise with project managers, business stakeholders, vendors, and leadership teams.
• Communicate project status, risks, issues, and escalations effectively.
• Facilitate collaboration between cross-functional teams to ensure project success.

Required Skills & Experience:

Project Management & PMO

• Strong understanding of PMO frameworks, project governance, and project management principles.
• Experience supporting multiple projects and programs simultaneously.
• Knowledge of Agile, Waterfall, and Hybrid delivery methodologies.
• Experience in project reporting, portfolio tracking, and governance management.

Tools & Technologies

• Advanced Microsoft Excel (Pivot Tables, Power Query, Dashboards, Data Analysis).
• Microsoft Project.
• Power BI.
• SharePoint.
• Microsoft Teams.
• JIRA and Confluence (preferred).

Qualifications

• Bachelor's degree in engineering, Computer Science, Information Systems, Business Administration, or a related discipline.
• Professional certifications such as PMP, CAPM, PRINCE2, PMO, Agile/Scrum, or equivalent are preferred.