PURPOSE OF THE ROLE:
We are seeking a highly organized, commercially minded Project Manager – Entertainment & Events to support the planning, execution, and delivery of large-scale entertainment and live event projects. This role requires a strong background in live events, entertainment and hospitality-driven experiences (non-hotel, preferably agency or corporate background), exceptional project and logistics management skills, and the ability to manage multiple stakeholders across complex, fast-paced environments.
The ideal candidate will be hands-on, detail-oriented, and strategic—capable of translating creative concepts into executable plans while ensuring projects are delivered on time, within budget, and to the highest quality and brand standards.
PRIMARY RESPONSIBILITIES:
Project Planning & Management
- Support the GM in overseeing end-to-end planning, execution, and delivery of entertainment and live event projects
- Lead project timelines, workplans, budgets, and workflows from concept through post-event delivery and on-site execution.
- Develop detailed project plans, schedules, and resource allocations to ensure seamless execution
- Identify project risks early and proactively develop mitigation and contingency plans
Concept Development & Event Preparation
- Support the conceptualization of entertainment and event initiatives in line with commercial and brand objectives
- Prepare clear and comprehensive event briefs, scopes of work, and execution documents for internal and external teams
- Plan, prepare, and contribute to presentation decks for internal approvals, partners, and stakeholders
Event Execution & Logistics
- Manage complex event logistics, including production, suppliers, vendors, staffing, schedules, permits, and on-site operations
- Oversee on-site execution to ensure smooth delivery and rapid issue resolution
- Ensure all events meet brand, safety, and quality standards
Stakeholder & Partner Management
- Liaise internally with cross-functional teams including marketing, operations, finance, legal, and commercial teams
- Coordinate externally with vendors, agencies, production partners, sponsors, and other stakeholders
- Support partnership development, sponsorship activations, and brand collaborations linked to events and entertainment initiatives
- Act as a key point of contact for stakeholders in the absence of senior leadership when required
Commercial & Financial Oversight
- Contribute to commercial planning, budgeting, cost control, and revenue-focused decision-making
- Track budgets and expenses, ensuring financial discipline and value creation across all projects
- Support post-event reporting, evaluations, and recommendations for future improvements
QUALIFICATIONS
- Bachelor's degree in Marketing, Communications, Business, or a related field.
EXPERIENCE
- Minimum of 10 years professional experience in entertainment, live events, experiential projects, or hospitality-driven environments
- Strong hospitality background is plus, ideally within entertainment venues, lifestyle experiences, F&B concepts, festivals, or cultural events
- Proven project management experience with end-to-end ownership of event planning and execution
- Demonstrated expertise in logistics-heavy and operationally complex environments
- Experience working on events involving partnerships, sponsorships, or brand collaborations
SKILLS AND COMPETENCIES
- Strong project management, planning, and organizational skills
- Excellent communication, presentation, and stakeholder management abilities
- Proven ability to prepare clear event briefs, project documentation, and presentation materials
- Commercial mindset with solid understanding of budgeting, cost control, and value creation
- Ability to manage multiple projects simultaneously and perform under pressure
- Highly collaborative, solution-oriented, and execution-focused
