Project Manager

ABOUT US

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children's rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to have Girls Standing Strong for Global Change.

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Aswan, and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt's Country Strategy focuses on five strategic objectives.

The ideal candidate will be responsible for:

1. Management

• Role models Plan International Egypt's values and behaviors for staff and partner(s).
• Provides leadership and management to create a motivated, engaged and high performing team.
• Ensures that all team members and partners are aware of ECHO project objectives and their role in achieving them.
• Plans and distributes tasks and workload among the teams, guiding their understanding of the issues linked to ECHO project through regular working meetings and feedback, to ensure an efficient deployment of the resources and the achievement of expected goals.
• Liaises with relevant departments and team at the Area office and CO to ensure ECHO project team receives the required support in a timely manner.
• Supports project officers and M&E officers to regularly monitor project outputs in accordance with the M&E frameworks of ECHO project.
• Ensures full compliance with Plan international Egypt financial and procurement policies and guidelines and Plan international templates are used.
• Supervises the project material resources put at disposition in order to ensure a correct use and its longevity.
• Manages the relationship with ECHO project partners with regular meetings/follow up and providing necessary support.
• Ensure partner capacity strengthening plan when needed, is followed and offers support to partners as needed.

2. Project Idea Phase

• Contributes to the initiation of project ideas in line with the country strategy.
• Identification of project potential local partner(s)

3. Project Design Phase

• Lead the due diligence process with support from the Programme Area Manager and coordinate input from all relevant departments.
• In collaboration with the relevant functions, analyses the context, the outcome of the due diligence process and associated risks and constraints and estimates material, human and financial resources needed (Risk register, Procurement plan, HR plan, Budget).
• Ensures that safeguarding for children and young people risks are included in the project planning and actions to mitigate identified risk are budgeted for.

4. Planning phase

• Lead, review, and approve the annual planning and budgeting for ECHO project.
• In collaboration with partner(s), establishes and confirms ECHO project governance (roles & responsibilities, project tolerances and change control mechanisms).
• In collaboration with the partner(s) and in consultation with relevant functions, develops a comprehensive detailed implementation plan including as a minimum the implementation plan, the risk register, the issue log, the procurement plan and schedule, the HR plan, the M&E indicator matrix and the project and partner budgets.
• Formulates project activities to include gender transformative aspect in order achieve gender equality outlined in the policy on gender equality and inclusion.

5. Project Implementation phase

• Leads ECHO project team to implement project activities as agreed in the project documents, frameworks and timeframes.
• Coordinates with other departments to ensure ECHO project receives the required technical supports and resources to achieve their objectives on time.
• Jointly with the partner(s), oversees and manages the delivery, monitoring and evaluation of ECHO project in collaboration with the team, by analyzing information and comparing it with the objectives, and schedules to monitor progression, early detection of deviations and proposed corrections.
• Provides reporting to the PAM, HoP and BDM on ECHO project's evolution and propose corrections if needed as required.
• In collaboration with the partner(s,) monitors and manages the risks around ECHO project, documenting the situation and analyzing the consequences.
• In accordance with Plan's SCM procedures and with the support of the Heads of departments, he/she monitors and updates the project procurement plan and follow up any delays with Supply Chain and Finance in order to ensure efficiency and early detect of deviations and their causes.
• Ensures that system processing for the request for advance and other payments is accurate and timely Including advance payments to partners.
• Monitors the progress of ECHO project implementation and budget spending and provide timely advice and support on any major issues in over/under spending and/or delays or deviations to work plans.
• Leads realignment process with CLT approval and following ECHO project tolerances.
• Implements his/her work and the work of partner(s) from the perspective of achieving gender transformative results as outlined in the policy on gender equality and inclusion.
• Ensures Safeguarding and PSHEA risk assessments are conducted and mitigation measurements for any event that involved children and young people.
• Responsible for PMERL consolidation of ECHO progress against log frame on monthly basis and ensure that the reporting is reflected on PMERL on quarterly basis.
• Develop clear phase in and phase out strategies aligned to the country strategy.
• Report timely and consistently all losses and incidents, including updates to the International Headquarters (IH) and the Regional Office (RO).

6. Project transition and closure phase

• Jointly with the partner(s,) reviews the achievement of objectives and deliverables in ECHO projects.
• Ensures all ECHO project activities are finalized, procurements are completed, all payments are done and project staff are either transferred to other projects or contracts are terminated in compliance with specific Plan guidelines and local laws.
• Leads the final evaluation and coordinate with relevant departments for external evaluation and audit when needed.
• In collaboration with partner(s), provides final reports to PAM, HoP and BDM and provide all relevant information for ECHO donor reporting.
• Closes the project record in the system.
• Elaborates the Project's institutional memory, keeping written records (and file them) on its development by ensuring appropriate archiving and facilitating the organization's knowledge management including partner project documents, in accordance with data privacy/archiving policy.

7. Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International's Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensures that Plan Egypt contributes to Plan International's global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

8.Additional Responsibilities

• Ensures that the CO data collection system, is in place for ECHO project and in agreement with partner, to facilitate ECHO project monitoring and evaluation as well as to contribute to the definition of potential future ECHO projects for the targeted population in line with Plan's global policy on data privacy.
• The global Safeguarding and PSHEA policy is fully embedded in accordance with the CPP Implementation standards as applicable. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under the CPP and Code of Conduct (CoC), its relevance to their area of work and that concerns are reported and managed in accordance with the appropriate procedures.
• Contributes to due diligence process with partners.