Role Overview
The Project Officer will support the day-to-day planning, coordination, implementation, monitoring, and reporting of a youth training-to-employment program in Saudi Arabia. The role will coordinate internal teams, partners, training providers, employers, and other stakeholders to ensure activities are delivered on time, within scope, and to the required quality standards.
Key Responsibilities
Project Coordination
- Coordinate daily project activities, timelines, milestones, and deliverables.
- Follow up with internal teams and external partners to ensure tasks are completed on time.
- Identify delays, dependencies, and risks and escalate issues when needed.
Stakeholder Management
- Coordinate with clients, government entities, training providers, employers, vendors, and other partners.
- Organize meetings, prepare minutes, track actions, and ensure timely follow-up.
- Maintain clear and professional communication with stakeholders.
Training & Employment Coordination
- Coordinate training schedules, participants, trainers, attendance, assessments, and operational requirements.
- Support the participant journey from registration and training through interviews, placement, and post-placement follow-up.
- Coordinate with recruitment and employer engagement teams to support graduate placement.
Reporting & Data
- Maintain project trackers, participant records, dashboards, and supporting documentation.
- Monitor project KPIs, milestones, attendance, completion, employer engagement, and placement results.
- Prepare weekly and monthly progress reports and presentations.
Operations & Risk Management
- Coordinate vendors, logistics, procurement requirements, and project documentation.
- Identify operational risks and support corrective actions and issue resolution.
- Ensure project records are accurate, complete, confidential, and audit-ready.
- Bachelor's degree in Business Administration, Project Management, Management, Education, IT, HR, or a related field.
Requirements And Qualifications
- 3–5 years of experience in project coordination, project implementation, program operations, or a similar role.
- Experience managing multiple stakeholders, workstreams, deadlines, and deliverables.
- Strong communication and stakeholder-management skills.
- Strong reporting, Excel, PowerPoint, and data-analysis skills.
- Good understanding of project management principles, risk tracking, and reporting.
- Experience in training, education, youth development, technology, employability, or workforce-development projects is preferred.
- Experience working in Saudi Arabia or with Saudi stakeholders is highly preferred.
- Fluency in Arabic and English, written and spoken.
- Willingness to travel within Saudi Arabia when required.
