Purchase Executive - Marketing

We're hiring a Purchase Executive who knows how to turn a marketing brief into a delivered result. Working through Coupa, you'll source top UAE suppliers, negotiate the right terms, and see every requirement through from PO to delivery.

Key Responsibilities

• Review assigned purchase requisitions in Coupa and confirm that scope, specifications, quantities, delivery timelines and supporting documents are complete before sourcing starts.
• Work with the requesting division to clarify incomplete or unclear requirements and keep requisition status updated in Coupa.
• Identify suitable UAE suppliers, issue RFQs or RFPs through Coupa, and follow up to obtain complete, comparable offers within the required timeline.
• Coordinate technical reviews, samples or site visits with the requesting division. The business or technical owner remains responsible for confirming technical acceptance.
• Prepare clear commercial comparisons, support negotiations, and document the recommended supplier and agreed commercial terms for approval.
• Maintain accurate Coupa records of quotations, communications, approvals, negotiation results and procurement savings.
• Support supplier registration by collecting required documents and coordinating completion of the approved onboarding process.
• Follow approved purchase orders with suppliers and divisions, including delivery, service completion, GRN, invoice and payment-related coordination.
• Escalate delivery, quality, scope or supplier-performance issues to the Procurement Manager and keep relevant stakeholders informed.
• Follow AKI procurement policy, approval limits and confidentiality requirements. Suppliers should start work only after an approved PO is issued, unless an authorised exception is confirmed.

Category Responsibilities

• Source events, exhibitions, activations, branding, signage, printing, promotional items, creative services and related marketing requirements.
• Confirm that briefs include required artwork, dimensions, quantities, locations, material specifications, installation needs and delivery dates before requesting quotations.
• Coordinate design reviews, mock-ups, samples and production approvals with the requesting team and supplier before mass production begins.
• Monitor urgent campaign and event timelines, and raise any sourcing or production risk early so the requesting team can decide on the best path forward.

What You Bring

• Bachelor's degree in Supply Chain, Business Administration, Marketing, Commerce or a related field.
• 3–5 years of procurement experience, ideally including 2 years in the UAE market.
• Hands-on experience buying marketing services, printing, branding, events or promotional materials is strongly preferred.
• Strong written and spoken English, solid UAE supplier knowledge, and comfort working to short delivery timelines.

Key Skills

• Coupa or a similar procurement system
• Supplier sourcing
• Commercial comparison
• Strong negotiation skills
• Advanced Excel skills
• Clear stakeholder communication

Work Location: Dubai Industrial City