The Purchase Analyst will support the procurement process by analyzing data, assisting with supplier management, and contributing to cost-saving initiatives. The role involves managing local and regional procurement activities, ensuring requests are processed accurately and on time, and aligning purchases with departmental requirements and specifications.
Key Responsibilities:
Procurement Activities
- Provide strategic, efficient, and flexible local and regional procurement services to deliver cost savings, value for money, and high-quality service.
- Analyze business needs, source market information, and assess risks to support procurement planning and sourcing decisions.
- Conduct sourcing activities in line with established policies, participate in negotiations, and review supply arrangements to ensure value for money.
- Handle day-to-day procurement operations, promote teamwork, and align processes to meet targets.
- Coordinate purchase requests from various departments and ensure timely and accurate processing.
- Evaluate vendor offers and select suppliers in line with business strategy.
- Follow up on purchase orders, monitor deliveries, and address discrepancies with vendors.
- Review invoices and coordinate with Finance to ensure timely vendor payments.
- Monitor product quality, availability, and pricing, providing recommendations for alternatives when needed.
- Maintain records of all purchases, vendor lists, price histories, and evaluations.
- Analyze spend history to identify trends and fluctuations.
Inspection
- Inspect received goods to validate quantity and quality in line with specifications and terms.
Vendor Relationships
- Maintain updated knowledge of reliable local and regional vendors and manage an approved vendor database.
- Develop and maintain strong vendor relationships to facilitate procurement transactions.
- Manage vendor contracts and define Service Level Agreements (SLAs).
- Perform ad-hoc duties as assigned by the Manager.
Reporting
- Prepare regular reports on procurement activities, vendor evaluations, and product inspections for management.
Job Requirements:
- Bachelor's degree in Business Administration, Logistics, Industrial Engineering, or related field.
- 2–4 years of experience in procurement, preferably in the F&B industry or related sector.
- Strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, reporting)
- Knowledge of Power BI for analytics and dashboards
- Ability to analyze purchase trends, pricing, and inventory consumption to support data-driven decision-making.
