Purchasing Executive | Procurement Specialist

We're Hiring: Purchasing Executive | Procurement Specialist

Employment Type: Full-Time

Level: Junior to Mid-Level

We are seeking a detail-oriented, commercially minded, and proactive Purchasing Executive | Procurement Specialist to manage purchasing activities, supplier relationships, sourcing processes, and procurement operations. This role will be responsible for ensuring the timely and cost-effective procurement of goods and services while maintaining quality, supplier performance, and compliance with company policies.

Key Responsibilities

• Manage day-to-day purchasing and procurement activities in accordance with company requirements.

• Review purchase requisitions and identify appropriate sourcing and purchasing solutions.

• Source, evaluate, and select suitable suppliers based on price, quality, delivery, capability, and reliability.

• Request and compare supplier quotations, proposals, and commercial terms.

• Negotiate pricing, payment terms, delivery schedules, warranties, and other purchasing conditions.

• Prepare and issue purchase orders and ensure accurate purchasing documentation.

• Monitor purchase orders from placement through delivery and invoice completion.

• Follow up with suppliers regarding order status, lead times, delivery schedules, and outstanding issues.

• Maintain strong and professional relationships with existing and potential suppliers.

• Conduct supplier research and identify alternative suppliers to improve cost, quality, and supply continuity.

• Evaluate supplier performance based on cost, quality, delivery, responsiveness, and service levels.

• Support supplier onboarding, qualification, assessment, and periodic performance reviews.

• Maintain accurate supplier databases, purchasing records, contracts, quotations, and procurement documentation.

• Monitor inventory levels and coordinate purchasing requirements with warehouse and operations teams.

• Work closely with Finance to verify invoices, payment terms, purchase orders, and supplier accounts.

• Coordinate with Operations, Production, Engineering, Facilities, Logistics, and other departments to understand purchasing requirements.

• Ensure materials, equipment, products, and services are available according to operational requirements and deadlines.

• Monitor market prices, supplier trends, product availability, and industry developments.

• Identify cost-saving opportunities through supplier negotiations, alternative sourcing, bulk purchasing, and process improvements.

• Assist with procurement budgeting, spend analysis, forecasting, and cost-control initiatives.

• Track procurement spending and prepare purchasing and supplier-performance reports for management.

• Assist with contract management, renewals, purchase agreements, and supplier documentation.

• Resolve purchasing, delivery, quality, pricing, and supplier-related issues promptly.

• Support procurement audits and ensure purchasing activities are properly documented and traceable.

• Ensure procurement activities comply with company policies, approval procedures, ethical standards, and applicable regulations.

• Identify procurement risks and support contingency planning for critical suppliers and materials.

• Continuously improve purchasing processes, sourcing strategies, supplier management, and procurement efficiency.

• Perform other purchasing and procurement duties assigned by management.

Requirements

• Proven experience in Purchasing, Procurement, Supply Chain, Sourcing, Vendor Management, or a related role.

• Good understanding of purchasing processes, supplier management, sourcing, quotation evaluation, and purchase-order procedures.

• Strong negotiation, communication, and relationship-management skills.

• Ability to evaluate supplier quotations based on price, quality, lead time, and commercial terms.

• Strong analytical and numerical skills with good attention to detail.

• Experience negotiating with suppliers and managing purchasing costs.

• Ability to manage multiple purchase orders, suppliers, deadlines, and priorities simultaneously.

• Strong supplier follow-up and problem-solving abilities.

• Proficiency in Microsoft Excel, Word, Outlook, and procurement or ERP systems.

• Experience with systems such as SAP, Oracle, Microsoft Dynamics, Coupa, Ariba, or similar procurement platforms is an advantage.

• Familiarity with inventory management, logistics, warehousing, and supply-chain processes is preferred.

• Experience with supplier evaluation, contract management, spend analysis, or cost-reduction initiatives is an advantage.

• Strong understanding of purchase orders, invoices, delivery documentation, and procurement records.

• Ability to communicate effectively with suppliers, internal stakeholders, Finance, Operations, and management.

• Strong organizational and time-management skills.

• Proactive approach to identifying cost-saving opportunities and resolving procurement issues.

• Ability to work independently and collaboratively in a fast-paced environment.

• High level of integrity, professionalism, accountability, and confidentiality.

• Knowledge of procurement policies, internal controls, and compliance requirements is preferred.

• Experience in strategic sourcing, category management, or indirect/direct procurement is an advantage.

• Diploma or Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Logistics, Finance, or a related field is preferred.

• Professional certifications such as CIPS, CPSM, CSCP, or equivalent are an advantage.

What We Offer

• Opportunity to build expertise across Purchasing, Procurement, Sourcing, Supplier Management, and Supply Chain Operations.

• Hands-on experience managing suppliers, purchase orders, quotations, negotiations, and procurement projects.

• Exposure to strategic sourcing, spend analysis, cost optimization, supplier performance, and procurement planning.

• Opportunity to develop strong negotiation, commercial, analytical, and stakeholder-management skills.

• Access to modern ERP, procurement, supplier-management, and business systems.

• Professional training and development opportunities in procurement, sourcing, negotiation, and supply-chain management.

• Opportunity to contribute to cost-saving initiatives, procurement transformation, and process-improvement projects.

• Collaborative and professional working environment with experienced procurement and supply-chain teams.

• Career progression into Senior Purchasing Executive, Procurement Specialist, Senior Procurement Specialist, Strategic Sourcing Specialist, Procurement Manager, or Supply Chain Manager roles.

• Opportunities for continuous learning, professional development, and industry-recognized procurement certifications.

• • Competitive salary, performance incentives, and comprehensive benefits package.