Reception Administrator

Company Description

ValuStrat is an award-winning advisory firm that helps clients turn strategic potential into measurable performance. With over 45 years of experience and 17 offices worldwide, the firm serves more than 1,000 corporate clients across 15+ industries in the EMEA region and other global business hubs. ValuStrat is widely recognized as one of the most experienced valuation firms in the Middle East, with reports accepted by over 120 financial institutions and top-tier rankings from the Dubai Land Department and the Real Estate Regulatory Agency. The firm provides integrated services in advisory, valuations, transactions, research, industrial consulting, and due diligence. As a RICS-regulated firm and a member of FIABCI, ValuStrat offers exposure to global industry trends, cross-market expertise, and innovative technology-driven solutions.

About the Role

The Reception Administrator is a full-time, on-site role based at ValuStrat's Dubai office. This position is responsible for managing front office operations and providing administrative support, including maintaining records and liaising with vendors and building management, to ensure the smooth day-to-day functioning of the office. The role also includes assisting with employee medical and other corporate insurance administration, including policy renewals, additions, deletions, claims documentation, and responding to employee queries and general office coordination. The role includes handling incoming and outgoing mail, coordinating travel arrangements and courier services, maintaining office supplies, and supporting meeting room bookings and preparation. The Reception Administrator will assist with basic administrative tasks such as document filing, data entry, and coordination with internal teams to facilitate smooth office operations. This role requires consistent, courteous interaction with clients and colleagues, and a strong focus on maintaining high service standards.

Qualifications & Requirements

• A Bachelor's degree in Business Administration or a related field is an advantage.
• 2–4 years of experience in reception, administration, or office support roles.
• Proficiency with Microsoft Office Suite (e.g., MS Office, email, calendaring tools) and basic data entry skills.
• Strong verbal and written communication skills in English and Arabic.
• Candidates should possess excellent Interpersonal Skills and a professional Telephone Manner to interact effectively with visitors, clients, and team members.
• Professional appearance, customer service orientation, and the ability to work effectively in a multicultural environment
• Candidates should possess strong General Administration and Administrative Assistance skills to support daily office operations and front-desk functions.
• Candidates should possess practical experience with Office Equipment (printers, scanners, phone systems) to manage reception and basic office tasks efficiently.
• Organized, detail-oriented, and able to manage multiple tasks with a calm and professional approach.