Receptionist

Company Description

Burgeonpath Solutions is an Hiring Assistant for A Technology Firm having its Registered office in Citadel Towers Business Bay Dubai - Company Specialised in Web 3.0 & Blockchain and Ai IT Solutions Development.

Job Overview

We are seeking a presentable, professional, and highly organized female Receptionist cum Executive Secretary to manage front-desk operations and provide high-level administrative and secretarial support to the Managing Director (MD).

The MD travels frequently within and outside the country for international business meetings; therefore, the role requires excellent communication skills, discretion, coordination ability, and strong follow-up capabilities.

Receptionist Responsibilities

Act as the first point of contact for visitors, clients, and partners.

Greet guests professionally, ensure a welcoming office environment, and manage visitor protocols.

Handle incoming calls, emails, and inquiries; direct them appropriately.

Maintain reception area cleanliness, organization, and brand presentation.

Manage courier services, incoming/outgoing mail, and document handling.

Coordinate meeting room bookings, guest access, and refreshments.

Maintain visitor logs and front-office records.

Executive Secretary to Managing Director

Provide direct administrative and secretarial support to the Managing Director.

Manage the MD's calendar, appointments, meetings, and international travel schedules.

Coordinate flight bookings, hotel reservations, visas, itineraries, and travel documentation.

Draft, format, and manage emails, letters, reports, presentations, and confidential documents.

Act as a communication bridge between the MD and international clients, partners, and internal teams.

Follow up on action items, commitments, and business communications on behalf of the MD.

Prepare meeting agendas, minutes of meetings (MoM), and post-meeting follow-ups.

Handle sensitive and confidential information with the highest level of discretion.

Assist in coordination of international client meetings, events, and official visits.

Maintain proper filing systems (digital and physical) for executive documentation.

Required Skills & Competencies

Fluent English (spoken & written) mandatory

Excellent interpersonal, communication, and coordination skills

Strong organizational and multitasking ability

High level of professionalism, discretion, and confidentiality

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Ability to work independently and handle pressure

Strong follow-up and time-management skills

Presentable personality with a polished corporate appearance

Preferred Candidate Profile

Female candidate aged between 2730 years

Nationality preference: Lebanon, Russia, Morocco, Armenia, or Georgia

Well-groomed, professional, and confident demeanor

Prior experience as a Receptionist, Executive Secretary, or Personal Assistant in a corporate or tech environment is an advantage

Experience handling international clients and senior management support is highly preferred

Working Conditions

Full-time, office-based role

Professional corporate environment

Exposure to international business operations and clients