Who We Are
We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory & transaction services, project management.
We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio.
Why choose us
Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.
Job Purpose
To support business operations by managing reception services, administrative tasks, and facilities coordination, while maintaining high standards of service, safety, and workplace efficiency
Job Responsibilities
Reception & Front of House duties
- Daily responsible to meet and greet employees / visitors of the company
- Daily managing / issuance of visitor's access card
- Printing of new employee's access cards as required
- Employee's access card for activation / deactivation
- Daily proactively screen incoming calls and responds independently when required and ensure proper dissemination of the same
- Daily review incoming documents such as fax, email and make recommendations for action and distribution
- Daily recording of incoming and outgoing couriers / shipments / post mails
- Daily sending / receiving / distributing couriers / shipments / post mails
- Providing support in courier AWB creation
- Weekly inventory and safekeeping of office stationery & pantry supplies
- Daily checking / monitoring supplies of photocopy machines / printers
- Monitoring logbook for lost and found property
- Booking Taxis as required
- Providing support in booking meeting rooms
- Weekly Concur Expense Archiving
- Support IFM and the client's projects whenever required
- Reporting of min of 1 hazard/near miss per month in CBRE system Admin Duties
- Weekly / Monthly HSE inspection
- Monitoring / recording stock levels of Stationery and Consumables used by Employees and placing orders with supplies
- Attend monthly CBRE regional QHSE network call
- Completion of assigned monthly e-learning
- Other Facilities ad-hoc tasks that may be assigned from time to time and in absence of FMC
- Other admin duties that may be assigned from time to time
Experience And Qualifications
- Front of house/receptionist experience
- Dedicated and keen to learn & develop
- Excellent organization & communication skills
- Time management
- Microsoft packages including Outlook, webmail, word, excel – intermediate user level
- Confident communicating and working with local client stakeholders
- Flexibility – we look for flexibility and positive attitude in managing shifting daily priorities
- Multi-tasker – Know how to multi-task while insuring consistent and elevated visitor experience
