Receptionist

Job description

The Receptionist serves as the first point of contact for the company, providing a professional and welcoming atmosphere for visitors and staff alike. In addition to managing front desk operations, this role is responsible for coordinating company drivers, maintaining office supplies, and supporting some ad-hoc, administrative operations as they occur.

Immediate joiners will be given priority

Key Responsibilities

• Greet visitors and clients professionally, ensuring a positive first impression.

• Answer, screen, and direct incoming calls promptly and courteously.

• Manage the reception area to ensure it is tidy, organized, and presentable at all times.

• Handle incoming and outgoing mail, courier services, and document distribution.

• Manage meeting room bookings and ensure rooms are prepared for meetings.

• Support company events, visitor hospitality, and general office coordination.

• Schedule and assign daily duties to company drivers based on operational needs.

• Monitor and maintain office supplies, stationery, and pantry stock levels.

• Prepare purchase requests and liaise with vendors or procurement for replenishment.

• Support administrative functions where required.

Qualifications & Experience:

• High school diploma or equivalent; additional certification in Office Management, Business Administration, or a related field is an advantage.

• Proven experience as a Receptionist, Front Desk Officer, or in a similar customer-facing administrative role.

• Experience managing reception operations, handling calls, and coordinating office activities.

• Familiarity with handling mail, courier services, and meeting room bookings.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience working in real estate, property management, or a corporate environment is preferred.

• Experience coordinating drivers, logistics, or basic office administration is an added advantage.

Competencies & Skills:

• Excellent communication and interpersonal skills with a warm, welcoming attitude.

• Strong organizational and multitasking abilities to manage front desk duties efficiently.

• Professional appearance and customer service-oriented approach.

• Ability to remain calm, composed, and efficient in a fast-paced office environment.

• Attention to detail with the ability to maintain tidy, presentable work areas.

• Strong coordination skills for managing meeting rooms, schedules, and company drivers.

• Proactive, positive, and adaptable mindset with a willingness to assist across departments.

• Basic problem-solving abilities and good judgement in handling visitors and inquiries.