Receptionist - Dubai Office

About the Company

SOHO drives the success of ALO and AMIRI two leading luxury lifestyle brands shaped by innovation, mindfulness, and a strong sense of global community.

About the Role

We are looking for a professional, organized, and proactive Receptionist / Executive Support to manage the reception area and provide administrative support to the C-Level team.

Responsibilities

• Act as the primary point of contact for C-Level executives, managing communications and correspondence professionally and efficiently.
• Manage executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and other bookings.
• Prepare and coordinate correspondence, reports, presentations, meeting agendas, and minutes.
• Assist with board meetings, executive presentations, special projects, and events.
• Handle confidential and sensitive information with a high level of discretion.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and follow-up.
• Manage the reception area, welcome visitors, answer calls, and maintain a professional office environment.
• Receive and distribute mail, packages, and correspondence.
• Support general office administration, including supplies, filing, and office coordination.

Qualifications

• 3–5 years of experience in reception, executive assistance, personal assistance, or a similar role.

Required Skills

• Previous experience supporting C-Level executives or senior management is preferred.
• Strong experience in calendar management, travel bookings, and meeting coordination.
• Excellent organizational, communication, and time-management skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint.