The ideal candidate will play a key role in ensuring smooth office operations by greeting visitors, answering calls, scheduling meetings, and handling administrative tasks. This position is vital in providing a positive experience for both OMNIYAT's guests and employees.
Responsibilities
- Greet visitors, clients, and contractors, providing them with a warm welcome and directing them to the appropriate person or department.
- Answer, screen, and forward phone calls, take messages, and respond to inquiries in a professional and courteous manner.
- Schedule and coordinate meetings, appointments, and conference room bookings for management and staff.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution and tracking.
- Maintain and organize the reception area, ensuring it always remains clean and professional.
- Monitor and order office supplies, ensuring inventory levels are sufficient.
- Coordinate with building management for any maintenance issues, repairs, or facility-related requests.
- Maintain and update employees contact lists, client information, and other business records in the company database.
Qualifications
- Bachelor's degree / Intermediate Institute
- 2-7 Years of experience in a similar position,
Required skills
- Strong communication skills, both written and verbal, with a focus on customer service.
- Professional appearance and demeanor.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Strong organizational skills and attention to detail.
