Our client, a leading organisation in the Oil & Gas sector, is seeking a highly professional Receptionist (Arabic proficiency is a must) to manage reception operations, communication channels, administrative support, and coordination activities across the business.
Key Responsibilitie
s
1. Telephone Board Manageme
- ntOperate and manage the telephone switchboard efficientl
- y.Receive, screen, and forward calls to appropriate employee
- s.Maintain and regularly update the company's employee contact databas
e.2. Front Office & Visitor Manageme
- ntEnsure the reception area is clean, organized, and presentable at all time
- s.Greet and assist business visitors and guests, directing them to relevant employee
s.3. Mail & Courier Handli
- ngReceive and dispatch all incoming and outgoing mail and courier
- s.Maintain detailed logs and ensure timely distribution to concerned employee
s.4. Office Supplies & Inventory Manageme
- ntMonitor, track, and replenish office stationery, pantry items, and general supplie
- s.Prepare related inventory and consumption report
s.5. Administrative & HR Suppo
- rtAssist HR and support departments in preparing official letters, documents, and correspondence in both Arabic and Englis
h.6. Meetings & Coordinati
- onSchedule, book, and coordinate meetings and conference room
s.7. General Administrative Duti
- esPerform photocopying, scanning, filing, mailing, and document retrieva
- l.Maintain well-organized electronic and physical filing system
- s.Draft business letters and follow up on requisitions and invoice paymen
- tsHandle any additional tasks while maintaining strict confidentialit
y.8. Ethics, Compliance & HS
- SEPerform all duties in line with company ethics and compliance standard
- s.Follow all HSSE requirements and policies, ensuring safe and compliant work practice
s.
Internal & External Interact
- ionsInternal: All departments and administrative t
- eamsExternal: Business visitors, service providers, courier companies, and administrative ven
dors
Qualifications & Exper
- ienceDiploma in Management, Business Administration, Arts, or Secretarial Stu
- dies.Minimum 2 years of administrative or front-office experience (Oil & Gas sector experience prefer
- red).Prior experience in handling telephone switchboards is an advan
- tage.Middle East experience strongly prefe
rred.
Skills & Compet
- enciesStrong administrative and secretarial
- skillsExcellent switchboard handling and customer inter
- actionAdvanced English & Arabic (written and s
- poken)Professional telephone eti
- quetteStrong business writing
- skillsHigh proficiency in MS Office (Word, Excel, Outlook, Wi
- ndows)Fast and accurate typing (Arabic & En
- glish)Strong planning, organizing, and execution capabi
- litiesDetail-oriented with excellent follow-up
- skillsInitiative-driven and able to work in a fast-paced envir
onment
