Recruitment Specialist

SUMMARY

The Recruitment Specialist is responsible for managing the full-cycle talent acquisition process for the company, with a primary focus on engineering and technical positions (civil, architectural, MEP) as well as general corporate roles. The role serves as a strategic partner to hiring managers, ensuring recruitment strategies align with business objectives, project needs, and organizational growth. The Specialist plays a key role in attracting high-caliber talent and delivering an exceptional candidate experience.

DUTIES AND RESPONSIBILITIES

Job Posting & Outreach

• Prepare clear, compelling job descriptions and post vacancies across appropriate platforms (company website, LinkedIn, job boards, etc.).

• Tailor outreach strategies to maximize visibility and attract qualified candidates for each role.

Sourcing & Talent Pipeline

• Proactively source high-quality talent using LinkedIn Recruiter, online platforms, referrals, professional networks, and recruitment agencies when needed.

• Build and maintain strong talent pipelines for technical and niche engineering positions.

• Conduct targeted headhunting to attract passive candidates and promote the company's employer brand.

Screening & Shortlisting

• Review resumes to shortlist candidates based on technical, behavioral, and role-specific requirements.

• Conduct initial phone/video screenings to assess qualifications, technical fit, and cultural alignment.

Interview Coordination & Assessment

• Coordinate and schedule interviews with hiring managers for in-person and virtual formats.

• Support hiring teams with best-practice interviewing methods, including competency-based assessments.

• Assist in evaluating candidates technical competencies and overall suitability.

Candidate Experience Management

• Ensure timely, professional communication with candidates at every stage of the recruitment cycle.

• Provide constructive feedback and uphold a positive and respectful candidate experience.

Offer Management & Negotiation

• Collaborate with hiring managers to select final candidates.

• Facilitate offer discussions, pre-close candidates, and negotiate within approved salary bands.

• Conduct reference checks and oversee pre-employment requirements to ensure smooth hiring and high offer acceptance rates.

Onboarding Coordination

• Coordinate with HR and administrative teams to facilitate pre-joining processes in line with UAE regulations.

• Confirm start dates and assist in new hire orientation to ensure effective integration into the company.

ATS Management & Reporting

• Maintain accurate and updated records in the Applicant Tracking System and HR databases.

• Track recruitment metrics (e.g., time-to-fill, source of hire, acceptance rates) and prepare reports for management.

• Use data insights to refine recruitment strategies and support departmental KPIs.

Compliance & Best Practices

• Ensure all recruitment activities comply with company policies, ISO standards, and UAE labor laws.

• Maintain confidentiality, ethical conduct, and high-quality documentation throughout the recruitment cycle.

• Stay informed of market trends, labor law updates, and talent acquisition best practices.

REQUIREMENTS

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Minimum 5 years of recruitment/talent acquisition experience, preferably within engineering, construction, or related technical industries.

• Proven success in recruiting engineering and architectural roles.

• Strong knowledge of modern assessment techniques (competency-based interviews, technical tests, reference checks).

• Proficiency in ATS platforms, LinkedIn Recruiter, and online sourcing tools.

• Excellent verbal and written communication skills in English.

• Good understanding of UAE labor laws, visa procedures, and regional hiring practices.

Preferred Qualifications

• Professional HR certification (CIPD, SHRM-CP, PHR).

• Proficiency in Arabic or other languages commonly used in the UAE.

• Previous experience within an engineering consultancy or project-based organization in the GCC.

• Master's degree in HR, Business Administration, or a related discipline (advantageous but not required).

Key Competencies & Skills

• Strong interpersonal and cross-cultural communication skills.

• Ability to understand technical job requirements and assess engineering competencies effectively.

• Advanced sourcing and networking skills, including Boolean search and social media recruiting.

• Skilled in structured interviewing and assessment methods.

Excellent organizational and time-management abilities, with the capacity to manage multiple vacancies simultaneously.

• Effective negotiation, influencing, and decision-making skills.

• High level of adaptability, professionalism, and confidentiality.