Remote Back-Office Data Entry & Admin Specialist

Job Title: Remote Back-Office Data Entry & Admin Specialist

Position Overview

We are seeking a highly organized and detail-focused Remote Back-Office Data Entry & Admin Specialist to support internal operations and ensure accurate data management. This role is responsible for handling behind-the-scenes administrative tasks, maintaining records, processing information, and supporting cross-functional teams. The ideal candidate thrives in a structured remote environment, demonstrates strong accuracy, and can manage multiple priorities with minimal supervision.

Key Responsibilities

Data Entry and Processing

Accurately input, update, and maintain data within internal databases, spreadsheets, and operational systems

Review and verify documents for accuracy, completeness, and consistency

Process high volumes of information while maintaining strict quality standards

Conduct routine audits and correct discrepancies as needed

Organize and maintain digital filing systems and documentation logs

Back-Office Administrative Support

Assist with internal reporting, record tracking, and documentation management

Prepare and format spreadsheets, reports, and internal communications

Support billing, order processing, or record reconciliation tasks as assigned

Maintain workflow tracking systems to ensure timely task completion

Respond to internal administrative requests promptly and professionally

Operations Coordination

Collaborate with operations, finance, and administrative teams to ensure accurate information flow

Monitor processing timelines and escalate delays or issues when necessary

Identify opportunities to improve data accuracy and workflow efficiency

Assist with system updates, data migrations, or process improvements

Compliance and Confidentiality

Maintain strict confidentiality of company and client information

Follow established data security and documentation procedures

Ensure compliance with company policies and operational standards

Required Qualifications

High school diploma or equivalent required; Associate's degree preferred

13 years of experience in data entry, administrative support, or back-office operations

Strong typing skills with a high degree of accuracy

Proficiency in Microsoft Office, particularly Excel and Word

Familiarity with CRM, ERP, or cloud-based management systems

Excellent organizational and time management skills

Strong written communication abilities

Ability to work independently in a remote environment

Reliable high-speed internet connection and dedicated workspace

Preferred Qualifications

Experience in a high-volume processing or operations setting

Basic knowledge of reporting tools or performance tracking systems

Prior remote work experience

Familiarity with workflow or project management platforms

Core Competencies

Attention to detail and precision

Accountability and dependability

Time management and prioritization

Problem-solving mindset

Strong organizational skills

Adaptability in a virtual work environment

Work Environment

Fully remote position

Standard business hours with flexibility based on operational needs

Virtual onboarding and ongoing training provided

Performance metrics based on productivity, turnaround time, and accuracy

Collaborative and supportive remote team culture

Compensation and Benefits

Competitive hourly or salaried compensation

Performance-based incentives where applicable

Paid time off and holiday pay

Health, dental, and vision benefits for eligible employees

Professional development opportunities

Flexible remote work environment

This role is ideal for a motivated professional who excels in behind-the-scenes administrative functions, values precision, and is committed to supporting efficient business operations in a fully remote setting.