Remote Data Entry & Records Processing Coordinator

Job Title: Remote Data Entry & Records Processing Coordinator

Position Overview

We are seeking a detail-oriented and dependable Remote Data Entry & Records Processing Coordinator to support our data management and records administration functions. This role is responsible for accurately entering, reviewing, and maintaining records while ensuring compliance with internal policies and quality standards. The ideal candidate is highly organized, self-motivated, and comfortable working independently in a fully remote environment. Strong attention to detail and the ability to manage deadlines are essential for success in this position.

Key Responsibilities

Data Entry and Records Processing

Accurately input, update, and maintain records within company databases and document management systems

Review incoming documents for completeness, accuracy, and proper formatting

Process, categorize, and archive electronic records according to established procedures

Verify data consistency and resolve discrepancies in collaboration with internal teams

Maintain organized digital filing systems and tracking logs

Quality Control and Compliance

Conduct routine audits to ensure data accuracy and record integrity

Ensure adherence to company policies, retention schedules, and data security protocols

Maintain confidentiality of sensitive company and client information

Document processing activities and maintain clear audit trails

Administrative Coordination

Assist with generating reports and record summaries for management

Respond to internal and external requests for documentation in a timely manner

Support workflow tracking and monitor processing deadlines

Participate in virtual meetings and provide status updates on assigned tasks

Operational Support

Collaborate with cross-functional departments to ensure accurate information flow

Identify process inefficiencies and recommend improvements

Assist with system updates, data migrations, or record transitions when required

Required Qualifications

High school diploma or equivalent required; Associate's degree preferred

13 years of experience in data entry, records management, or administrative support

Strong typing skills with high accuracy

Proficiency in Microsoft Office, particularly Excel and Word

Experience using document management or cloud-based systems

Excellent organizational and time management skills

Strong written communication abilities

Ability to work independently in a remote environment

Reliable high-speed internet connection and dedicated workspace

Preferred Qualifications

Experience working in a compliance-driven or high-volume processing environment

Familiarity with CRM, ERP, or electronic records management systems

Basic knowledge of reporting tools or performance metrics

Previous remote work experience

Core Competencies

Attention to detail and precision

Accountability and reliability

Time management and prioritization

Problem-solving mindset

Strong documentation skills

Adaptability in a virtual work setting

Work Environment

Fully remote position

Standard business hours with flexibility based on operational needs

Virtual onboarding and training provided

Performance metrics focused on accuracy, productivity, and turnaround time

Collaborative and supportive remote team culture

Compensation and Benefits

Competitive hourly or salaried compensation

Performance-based incentives where applicable

Paid time off and holiday pay

Health, dental, and vision benefits for eligible employees

Professional development and advancement opportunities

Flexible remote work environment

This role is ideal for a highly organized professional who excels at maintaining accurate records and supporting efficient data processing operations within a structured and fully remote work environment.