Sales Admin/Coordinator (Permanent Part-Time)

Sales Admin (Permanent Part-Time)

Employment Type: Permanent Part-Time
Working Hours: 4 hours per day, Monday to Friday, excluding lunch hour
Working Arrangement: Monday to Thursday - Office-based Friday - Work from Home
Working Location: 1008 Toa Payoh North, #05-17, Singapore 318996
Monthly Salary: S$1,500 per month, subject to CPF contributions
Probation Period: 3 months
Minimum Qualification: GCE A-Level or equivalent

About the Role

We are looking for a detail-oriented and responsible Sales Admin to support our Sales Department in daily administrative, reporting, and transaction management activities.

The successful candidate will work closely with the sales team to ensure that sales transactions, invoices, payments, agreements, and reports are accurately maintained and updated. This role is suitable for someone who is organised, meticulous, comfortable working with data, and able to communicate effectively with different stakeholders.

Key Responsibilities

CRM & Transaction Management

• Review won transactions in the CRM system to ensure all information and data entries are accurate and complete.
• Match invoices and payments against won transactions and update the relevant transaction status in the CRM system.
• Identify and record any data discrepancies or defects and follow up with the relevant salesperson for timely rectification.

Sales & Reporting Administration

• Extract and maintain daily sales, rebate, and referral reports from the CRM system.
• Prepare monthly Sales Department leave reports.Prepare monthly partnership reports.
• Prepare monthly referral and rebate reports.
• Ensure reports are accurate, complete, and submitted in a timely manner.

Documentation & Administrative Support

• Prepare agent, partner, and freelancer agreements for signature.
• Maintain proper records of agreements and other relevant sales documentation.
• Provide general administrative support to the Sales Department.
• Assist with other ad-hoc administrative duties and projects as assigned by Management from time to time.
  

Key Competencies & Requirements

• Minimum GCE A-Level or equivalent qualification.

• Good interpersonal and communication skills.

• Strong attention to detail with a high level of accuracy.

• Responsible, organised, and able to follow up independently on outstanding matters.

• Proficient in both written and spoken English.

• Proficient in Microsoft Office, particularly Microsoft Excel and Word.

Working Arrangement

• Monday to Thursday: Work from office at 1008 Toa Payoh North, #05-17, Singapore 318996.

• Friday: Work from home.

• Working hours: 4 hours per day, excluding lunch hour.

• Daily start and end times are negotiable, subject to mutual agreement and operational requirements.

Salary & Benefits

• Monthly Salary: S$1,500, subject to CPF contributions.

• Probation: 3 months.

• Annual Leave: 7 days per year upon confirmation.

• Medical Leave: 7 days per year upon confirmation.

• For this position, 4 hours of work is considered one working day for leave entitlement purposes.

Ideal Candidate

We are looking for an individual who is meticulous, dependable, organised, and proactive. You should enjoy working with numbers, documents, and administrative processes, and be comfortable following up with members of the sales team to ensure that information is accurate and up to date.

If you are detail-oriented, responsible, and looking for a stable permanent part-time opportunity with a hybrid working arrangement, we would be happy to hear from you.