Execute, monitor and assist all projects of the Sales and Administration department.
Act as a key point of contact between all departments.
Receive order forms and other documents from Sales Managers, match them with Invoices & Packing lists, and check the accuracy of data.
Receive and dispatch necessary documents to clients.
Maintain the highest quality standards, follow-up system, confidentiality and proactive work whilst ensuring that tasks assigned are completed and deadlines met.
Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Operational Staff and Managers to ensure that relevant updates and reviews take place in a timely fashion.
Ability to communicate effectively by telephone, in writing, by e-mail and in person.
Manage office supplies, place orders and prepare regular reports on expenses and office budgets.
Prepare official correspondence like Quotations, Invoices, Delivery Notes, Receipt & Payment Vouchers etc.
Organize meetings and statutory events, ensuring that appointments are realistically planned with regard to timing and venue, catering and resources are booked appropriately; and preparing materials to support the event.
Arrange, pack, and keep a record of all outgoing courier, invoices, and collections.
Professional in air ticket booking, hotel reservations, vehicle hiring etc
Undertake general clerical and administrative tasks to support the service as required (Filing, archiving, photocopying, scanning & emailing documents).
To carry out other tasks and assignments given by the management based on the requirements of the organization.
General ad-hoc duties such as ordering stationery, office equipment, and refreshments, greeting clients, and organizing the meeting hall.
Job Requirements:
Only applicants from UAE will be considered for an Interview.
The salary range for this position is AED 4,000 to AED 6,000, depending on the candidate's skills, experience, and overall suitability for the role.
Bachelor's Degree in Business Administration or Commerce.
Three years of proven experience in UAE as a Sales Coordinator, Office Assistant, or Administrative role.
Strong written and verbal communication skills in English.
Experience in regular use of MS Office Applications (MS Word, Excel, Powerpoint, Access, Outlook).
Expert-level knowledge in MS Excel. (Advance formulas & functions, pivot table & charts etc)
Good keyboard skills and ability to quickly and accurately input & manipulate data.
