SALES COORDINATOR ( Oil & Gas Industrial Equipments)

About the Company & Role

We are seeking a highly organized and proactive Sales Coordinator with experience in the Oil & Gas trading industry. The ideal candidate will support the sales team by handling customer enquiries, sourcing products from local and international suppliers, preparing competitive cost estimates and quotations, coordinating with suppliers and customers, and ensuring timely execution of sales orders. The candidate should have strong commercial awareness and the ability to manage multiple RFQs while maintaining high accuracy.

Responsibilities

• Receive and review customer RFQs, technical specifications, and commercial requirements.
• Source products and materials from local and international manufacturers and suppliers.
• Obtain competitive quotations from suppliers and negotiate pricing, delivery schedules, and commercial terms.
• Prepare detailed costing, price analysis, and sales quotations.
• Perform estimation based on customer requirements and technical specifications.
• Coordinate with suppliers, logistics providers, and internal departments to ensure timely order execution.
• Follow up with customers regarding quotations, order status, and delivery schedules.
• Maintain supplier and customer databases, pricing records, and quotation history.
• Coordinate with procurement, finance, and logistics teams for smooth order processing.
• Prepare sales reports, quotation trackers, and order status updates.
• Support business development activities by identifying new suppliers and products.
• Ensure compliance with company procedures and customer requirements.
• Assist in vendor registration, prequalification, and documentation whenever required.
• Monitor market prices and supplier performance to maintain competitive pricing.

Qualifications

• Bachelor's Degree or Diploma in Engineering, Business Administration, Supply Chain, or a related discipline.
• 3–8 years of experience in Oil & Gas trading or industrial trading.
• Experience in sales coordination, sourcing, costing, and estimation.
• Strong knowledge of industrial products such as valves, piping, fittings, flanges, instrumentation, electrical, mechanical, rotating equipment, or related Oil & Gas products.
• Experience handling RFQs from ADNOC, EPC contractors, or major Oil & Gas clients is preferred.
• Knowledge of Incoterms, commercial documentation, and international procurement processes.
• Proficiency in Microsoft Excel, Word, and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work under pressure and meet tight quotation deadlines.
• Strong analytical, organizational, and multitasking skills.

Required Skills

• Experience in sales coordination, sourcing, costing, and estimation.
• Strong knowledge of industrial products such as valves, piping, fittings, flanges, instrumentation, electrical, mechanical, rotating equipment, or related Oil & Gas products.
• Knowledge of Incoterms, commercial documentation, and international procurement processes.
• Proficiency in Microsoft Excel, Word, and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work under pressure and meet tight quotation deadlines.
• Strong analytical, organizational, and multitasking skills.