Secondary Sales Admin Real Estate

About the Role

Merath is hiring a Real Estate Transaction & Buyer Support Administrator to manage end-to-end cash and mortgage property transactions for exclusive residential assets in Dubai.

The role focuses on transaction coordination, documentation, buyer support, and stakeholder management, ensuring a smooth and compliant process from initial inquiry through to transfer.

Key Responsibilities

Transaction Management

Coordinate end-to-end property transactions for both cash and mortgage buyers

Prepare, manage, and track all transaction documentation including:

o Offers

o Form F

o Buyer and seller documentation

o Trustee transfer scheduling

Maintain accurate transaction trackers and timelines

Buyer, Tenant & Broker Coordination

Act as the main point of contact for buyers, tenants, and brokers

Share approved unit details, availability, pricing, and transaction steps

Ensure clear and timely communication across all parties

Mortgage Coordination

Manage mortgage cases from initiation to completion

Liaise with banks, mortgage advisors, and valuation companies

Coordinate document submission for pre-approval, valuation, and final approval

Track mortgage milestones and proactively manage delays

Viewing & Access Coordination

Schedule and manage property viewings

Coordinate access with building management and security

Maintain viewing logs and follow-ups

Compliance & Documentation Control

Ensure all transactions comply with RERA and DLD requirements

Maintain organized digital and physical deal files

Support conveyancers, trustees, and internal stakeholders as required

Requirements

2+ years experience in real estate administration, conveyancing support, or transaction coordination

Strong understanding of Dubai property transactions, including Form F and DLD transfer processes

Experience handling both cash and mortgage transactions

Comfortable coordinating with banks, brokers, trustees, and valuation firms

Highly organized with strong attention to detail

Ability to manage multiple transactions simultaneously

Compensation & Benefits

Competitive base salary (based on experience)

Transaction-based incentives

Professional, structured working environment