Secretary

Location: Ajman, UAE

About Us: The Mascot Production is a mascot manufacturing and event company based in Dubai, UAE. With over 10 years of experience in manufacturing handmade mascots, props, and fancy/event-based costumes in the UAE, we serve clients from GCC countries and international markets. Our diverse clientele includes governmental bodies, privately owned companies, restaurants, schools, and more.

Job Description: We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role requires excellent communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Answer and direct phone calls, emails, and other correspondence.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Maintain and updateUAE TAX filing systems, both electronic and physical.
• Monitor office supplies and place orders when necessary.
• Perform other clerical duties such as filing and photocopying
• Create invoices and quotations.
• Handle taxes and ensure compliance with UAE laws.
• Fill in vendor registration forms that are issued by the clients.
• Manage daily finance budgeting for materials purchased and other expenses.

Requirements:

• Proven experience as a Secretary or Administrative Assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• High level of integrity and professionalism.
• Knowledge of UAE laws and regulations.
• Fluency in English is a must; proficiency in Arabic is a highly valued asset.
• High school/college diploma; additional qualifications as an Administrative Assistant or Secretary will be a plus.

Benefits:

• Hybrid and in-person work arrangements.
• UAE Visa sponsorship
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment

SALARY: 2,500 AED per month

How to Apply: Interested candidates are invited to submit their resume/cover letter detailing their qualifications and experience to [Confidential Information]

Join us at The Mascot Production and contribute to our mission of excellence and innovation. We look forward to welcoming you to our team!