Position: Senior Admin Assistant
Location: Initially will be assigned in Indman (Dubai office) but will be transfered to Abu Dhabi
Salary: Gross salary will be disclosed to shortlisted candidates
Duration: Permanent Position
Work Hours: 9:00 AM to 6:00 PM / Monday to Saturday
Leave: 30 Days Paid Leave upon completion of 1 year continuous service
Benefits: As per UAE Labour Law
Qualifications:
- Bachelor's degree in Business Administration, Operations, HR, or related field/experience
- 48 years of administrative or operations experience, preferably in Oil & Gas / Manpower Recruitment industry
- Strong knowledge of UAE onboarding processes (visa, medical, EID, labor contracts).
- Strong proficiency in MS Office
- Excellent communication, organization, and multitasking skills.
- Problemsolving mindset with ability to streamline processes.
Job Description:
- Maintain organized filing systems for contracts, invoices, candidate documents, and internal records.
- Handle incoming calls, emails, and general inquiries, ensuring timely routing and followup.
- Onboarding of new employees to client projects e.g. collect, verify, and organize all preemployment documents (IDs, certificates, medicals, visas, background checks).
- Maintain onboarding trackers for all active candidates, ensuring realtime status updates.
- Ensure all onboarding files meet internal and client compliance standards before mobilization.
- Arrange travel, accommodation, and relocation logistics for mobilizing candidates.
- Coordinate with PRO/government relations teams for visa processing, EID, medicals, and other regulatory steps.
- Coordinate with finance for payroll setup, bank account documentation, and timesheet.
