Senior Administrative Specialist

Key Responsibilities

• Manage and oversee daily administrative operations and office coordination activities.
• Prepare, review, and maintain reports, records, contracts, and administrative documentation.
• Coordinate and streamline communication between departments to ensure operational efficiency.
• Supervise facilities and support services including maintenance, housekeeping, security, catering, and office supplies.
• Monitor and evaluate service providers performance to ensure compliance with company standards and service quality.
• Lead and coordinate company transportation operations for employees across different locations and shifts.
• Communicate effectively with transportation vendors, supervisors, and drivers to ensure smooth and timely transportation services.
• Maintain and analyze transportation schedules, attendance records, routing plans, and related reports.
• Handle administrative support requests from management and cross-functional departments.
• Identify process improvement opportunities and support implementation of administrative best practices.

Requirements

• Bachelor's degree in business administration or a related field.
• 2-3 years of experience in administration, office management, or transportation coordination.
• Previous experience in FMCG or manufacturing environments is highly preferred.
• Strong background in managing employee transportation operations and vendor coordination is highly preferred.
• Good command of English, both written and spoken.
• Excellent organizational, communication, and problem-solving skills.
• Advanced proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong attention to detail with the ability to handle confidential information professionally.