Support the Key Accounts Team with the preparation of Lease Agreements, Lease Amendments and other relevant lease documents.
Work closely with IT, Lease Contract Management, RDD and Finance to ensure timely and smooth issuance of lease documents.
Support the Key Accounts Team with securing return of lease documents and payments on time (as applicable)
Prepare regular Leasing activity reports and the status of each negotiation held with potential tenants.
Coordinate with the Key Account Analysts to prepare necessary data and supporting information required by the team.
Assist the Leasing Team in implementing Leasing Objectives. These objectives will outline the amount of space to be leased, the time frame required to lease and the target rental rate to be achieved, appropriate merchandise mix compatibility and presentations.
Create entries for Lease deals in the Data Capture System based on the input received from the Leasing Team in SMBU.
Prepare the draft and final Proposals, Lease Agreements, Amendments and Deeds to be checked by the appropriate personnel for accuracy and ensure that the same is in accordance with the terms and conditions agreed at the time of closing lease deal and send the same to the client.
Review the final acceptance from the client on the Lease Agreement document to ensure that there is no ambiguity in the acceptance of the terms and conditions stated in the formal lease agreement and that there is complete clarity between the Company & the tenant's commitment with regards to the agreement.
Collect all pertinent and valid legal documents from the tenant such as Trade license, Commercial Registration, Insurance Certificate, Owner's passport copies etc., to ensure the legality of the tenant.
Organize the payment documents and forward them to the client along with the Lease Agreement to receive the payment along with the signed agreement signifying the acceptance of the client.
Responsible for all correspondences between Company and tenants and all follow-up operations required during the course of the process, until the final Lease agreement is signed.
Maintain positive and harmonious relationship with clients / tenants regarding all lease proposals / agreements and ensuring that all concerns and inquiries are resolved on a timely manner.
Maintain accurate filing of all Lease deal related information and agreement (both physical and on system e.g. Yardi / MRI and/or SharePoint etc.) to enable the team to refer to rent collection / renewal / extension etc., as well as to serve as a point of reference in case of any litigation.
Ability to manage ongoing beneficial relationship with current and potential tenants, ensure enquiries are handled promptly and arrange site visits for potential tenants.
Ensure compliance with the MAFP SMBU's Code of Conduct, Departmental policies and HC Policies and Procedures at all times.
Be the advocate and ambassador of aligning and cascading the MAFP values across the company and ensure that it is adhered to and exhibit the same all the time.
