At EFS Facilities Services, we are looking for a highly organised Senior Coordinator to support day-to-day operational activities across our Facilities Management portfolio. This is an office-based role that requires strong coordination, reporting, scheduling, and stakeholder management skills to ensure smooth service delivery across multiple sites.
Role Overview
The Senior Coordinator will be responsible for coordinating operational activities, monitoring service delivery requirements, managing documentation, preparing reports, following up on work orders, and acting as a liaison between site teams, clients, suppliers, and internal stakeholders.
Key Responsibilities
- Coordinate daily operational activities and support service delivery across assigned contracts.
- Track work orders, preventive maintenance schedules, and service requests to ensure timely completion.
- Prepare operational reports, trackers, dashboards, and client submissions.
- Coordinate with site teams, subcontractors, suppliers, and internal departments for execution of services.
- Follow up on material requests, quotations, purchase requests, and work approvals.
- Maintain accurate records of operational activities and ensure documentation is up to date.
- Support mobilisation, inspections, audits, and compliance-related activities where required.
- Attend client meetings and assist in preparing operational updates and reports.
- Ensure timely escalation and resolution of operational issues.
What We're Looking For
- Diploma or Bachelor's Degree in Business Administration, Engineering, Facilities Management, or a related field.
- 4-6 years of experience in Operations Coordination, Facilities Management, Property Management, Maintenance, or Service Delivery environments.
- Strong knowledge of MS Office, particularly Excel and reporting tools.
- Experience working with CAFM systems will be an advantage.
- Strong organisational and multitasking abilities.
- Excellent communication and stakeholder management skills.
- Ability to manage multiple priorities in a fast-paced environment.
Why Join Us
- Be part of one of the region's leading Facilities Management organisations.
- Work closely with operational and leadership teams across diverse service lines.
- Gain exposure to large-scale facilities and service delivery operations.
- Opportunity to grow within a dynamic and expanding organisation.
Location
UAE
