The challenge
You're not here to file paperwork. You're here to keep corporate governance running across multiple entities, jurisdictions, and regulatory frameworkswhere a missed deadline triggers compliance issues, where incomplete board minutes create legal exposure, and where poorly maintained records fail audits. You'll manage processes that others depend on and catch errors before they become problems.
AI can draft minutes and organize documents. Only you can ensure compliance across entities and make judgment calls when requirements conflict.
Why this matters
Deriv's mission is
Trading for Anyone, Anywhere, Anytime. Operating globally means managing corporate governance across multiple jurisdictions with different requirements. Your work ensures we stay compliant, maintain proper records, and pass audits.
You're not supporting governance. You're making sure it works when regulators, auditors, and stakeholders need proof that we're doing things properly.
Why Deriv
- Real ownership of systems. You'll have the chance to lead the governance function, not just execute tasks. You make decisions about processes and improve how things work.
- AI tools that remove busywork. We're building AI to handle document drafting, filing, and schedulingso you focus on quality control and complex judgment calls. You'll also help decide what we automate next.
- Learn across business functions. You'll work with other subteams in compliance and even inter-team such as finance. You'll understand how governance connects to business decisions.
- Support when you need it. You'll collaborate with other seniors and team leads to solve blockers and share knowledge across the team.
What you'll do
- Provide comprehensive executive administrative support. You'll provide comprehensive executive administrative support to the team, acting as a key pillar for the Corporate Governance Team and Compliance department.
- Drive the full lifecycle of Board proceedings. You'll meticulously prepare agendas and Board Packs, finalize resolutions, meeting minutes, and notices for Trading and Holding entities.
- Prepare, organize, and file statutory documents. You'll prepare, organize, and file important statutory documents and reports meticulously, including post-meeting compliances for all minutes.
- Maintain accurate records. You'll maintain accurate digital and physical records, ensuring all registers (Minutes, Directors, Shareholders) are kept up to date through monthly spot checks.
- Liaise with teams and service providers. You'll liaise with various internal teams and external service providers, managing requests related to companies within and outside of the Deriv Group.
- Supervise team members. You'll supervise team members by performing reviews.
- Conduct screening and risk assessments. You'll conduct screening escalations via screening tools and review Risk Assessments.
- Lead governance and compliance projects. You'll lead and achieve goals for specific corporate governance and wider regulatory compliance projects.
- Facilitate professional growth. You'll facilitate professional growth within the team by scheduling knowledge-sharing sessions, refresher training, and overseeing the onboarding of new team members.
- Utilize and suggest AI tools. You'll utilize and proactively suggest new AI tools to enhance document management, corporate governance systems, and scheduling efficiency.
Who you are
- You have solid administrative experience. 5+ years in office administration or a similar support role. You know how to keep operations running smoothly.
- You're organized and detail-oriented. Strong organizational skills and meticulous attention to detail. You catch errors before they become problems.
- You're comfortable with technology. Proficient in Microsoft Office and comfortable learning new software. You adapt to new tools quickly.
- You communicate clearly. Strong communication skills for working with internal teams and external service providers.
- You're proactive and dependable. You manage projects without constant supervision and deliver on commitments.
- You want to keep learning. Strong desire for continuous learning and professional development within a team setting.
The honest reality
This is demanding work. You'll manage multiple deadlines across different entities and jurisdictions. Board meetings don't wait, compliance deadlines are fixed, and auditors expect complete documentation. Some weeks will have competing priorities.
Corporate governance work means attention to detail matters constantly. A missed filing, an incomplete minute, or a poorly maintained register creates real problems. You'll need to stay organized and catch issues before they escalate.
But you'll own systems that keep the company compliant. You'll supervise team members and help them grow. And you'll see your work enable business decisions that move the company forward.
If you want predictable, low-stakes administrative work, this isn't it. But if you want to lead governance operationskeep reading.
