About the Company
The Senior Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycle. This role ensures that engineering, technical, commercial, and contractual documents are accurately processed, distributed, archived, and maintained in compliance with company procedures, client requirements, and quality management standards
.
About the Ro
leThe Senior Document Controller is responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycl
e.
Responsibilit
- iesDevelop and maintain document control procedures and workflo
- ws.Manage the receipt, registration, distribution, tracking, and filing of project documen
- ts.Ensure all incoming and outgoing documents are reviewed for completeness and compliance before distributi
- on.Maintain document numbering, revision control, and approval stat
- us.Administer electronic document management systems (EDMS) such as Aconex, Procore, SharePoint, or similar platfor
- ms.Coordinate with engineering, procurement, construction, quality, and client teams to ensure timely document submissio
- ns.Generate document status reports, transmittals, and project document registe
- rs.Monitor overdue documents and follow up with responsible stakeholde
- rs.Maintain confidentiality and security of sensitive project informati
- on.Archive project documentation in accordance with company and client requirements upon project completi
- on.Support internal and external audits related to document control process
- es.Train and mentor junior document controllers on document management procedures and syste
- ms.Identify opportunities to improve document control processes and implement best practic
es.
Qualificat
- ions
Bachelor's degree or Diploma in Business Administration, Engineering, Information Management, or a related discip - line.Minimum of 7–10 years of experience in document control, preferably within construction, engineering, EPC, or infrastructure proj
- ects.Experience working on large-scale, multi-disciplinary proj
- ects.Professional certification in document control or records management is an advan
tage.
Required
- SkillsProficiency in Electronic Document Management Systems (Aconex, Procore, SharePoint, EDMS, Documentum,
- etc.).Advanced knowledge of Microsoft Office, particularly
- Excel.Strong understanding of document numbering systems, revision control, and transmittal manag
- ement.Knowledge of ISO 9001 document control require
- ments.Ability to prepare reports and maintain accurate document regi
sters.
Preferred
- SkillsExcellent organizational and time management
- skills.Strong attention to detail and ac
- curacy.Effective communication and coordination
- skills.Ability to manage multiple priorities under tight dea
- dlines.Strong problem-solving and analytical abi
- lities.High level of integrity and confident
- iality.Leadership and mentoring capabi
- lities.Customer-focused with a collaborative ap
- proach.Available to join imme
diately
